Applying for local and international travel reimbursement requires the traveler to submit a completed, signed, and dated Travel Expense Voucher form with supporting documentation (e.g., airline boarding passes, train ticket stubs, taxi receipts, lodging receipts, car rental bills, meal receipts, and all other receipts) to RFCUNY within five (5) days after the trip. Reimbursement for travel expenses is submitted electronically and processed through the e-Payment Request system. The traveler must sign and date the Travel Expense Voucher form to certify the reported expenses are accurate and correct. A principal investigator, project director, or other account signatory is not allowed to certify on behalf of the traveler.
In cases where a travel advance was issued to the traveler, the amount of the advance must be indicated in the appropriate field on the Travel Expense Voucher form. If the total allowable expense for the trip exceeded the advance amount, the traveler is reimbursed the difference. If total allowable expense for the trip was less than the advance amount, the traveler must return the difference to RFCUNY by submitting a check payable to the Research Foundation, CUNY (including the project number against which the advance was processed).
Federal Per Diem Allowance
The federal per diem allowance (also referred to a subsistence allowance) is a daily payment instead of reimbursement for actual expenses for lodging, meals, and related incidental expenses. Lodging taxes in the U.S. are excluded from the per diem allowance. For non-U.S. locations, lodging taxes are part of the per diem allowance.
The per diem allowance covers:
Methods of Reimbursement
Un-Receipted and Receipted reimbursement methods are available: