Training Resources
Hiring and Employee Management
Verifying Employment Eligibility: I-9 and E-Verify
The Grants Officer or the Project Director must inform the RF of the people who would be responsible for processing I-9s at their campus or project(s). The access is granted by the RF once the individuals responsible for the I-9 are trained. These individuals should utilize this training video to understand the I-9 & E-Verify process and systems.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
-
Part 1 of 3
-
Part 2 of 3
-
Part 3 of 3
RF Onboard
Use the RF Onboard System to submit required information needed to place newly hired or rehired employees on RFCUNY payroll.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
PAF System
The Personnel Action Form can be used by Principal Investigators or Grants Officers to modify or terminate an employee's appointment. Use this section to learn how to submit transactions and the approval process.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
Time and Leave
Use the Time and Leave System to create, submit and approve employee timesheets, to manage timekeepers and groups, to view employee accrual details, and review timesheets and accruals reports. For questions regarding timesheet submission please call 212-417-8600 and select Option 2 from the menu options or email payrollcoordinators@rfcuny.org. For questions regarding time off and leave accruals, select Option 5 from the menu options or email leavesadministration@rfcuny.org.
Submit and approving timesheets, managing timekeepers and groups When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
View employee accrual details, review timesheets and accruals reports When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
Digital Mailbox
Use this system to securely submit your documents to Human Resources.
Step-by-step instructions on how to submit documents to Human Resources using the Digital Mailbox.
Compliance Training - (Important)
All RF employees are required annually to complete the mandatory Violence in the Workplace and the Workplace Harassment Prevention training. Employees who fail to comply with this requirement within the allotted time will be subject to disciplinary action, up to and including suspension without pay, until such time as they complete these requirements. All other trainings on this website are voluntary or you may be asked to complete them on an as needed basis - only the Violence in the Workplace and the Workplace Harassment Prevention training are mandatory.
Managing an Award
Contract Manager
View the latest enhancements and learn about using Contract Manager.
Learn about using Contract Manager.
View the latest enhancements.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
RF CUNY Dashboard
The RF Dashboard is a managerial tool that consolidates data from HR, Payroll, and Award Management and presents it in a concise and easily understandable format. The RF Dashboard offers a high-level view to help field users monitor and analyze information relevant to their projects and is available to Non-PI Project Staff, Principal Investigators, Project Directors, Assistant Grants Officers, Grants Officers, and other authorized signatories. This data will help the end user identify some of the required tasks they will need to perform to ensure they are compliant and up to date with the policies and procedures of their project. The RF Dashboard will not be available to employees.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
Effort Reporting
The Effort Reporting System is used to certify effort for released time appointments. Use this section to learn how Principal Investigators can certify effort and Grants Officers can run inquiries and reports.
Full instructions for electronically approving Personnel Activity Reports (PARs) calculated for Released Time appointments.
Abbreviated how-to for users who are familiar with the system.
Descriptions of the available ways to view data about Released Time appointments.
Learn about the policy that describes the Research Foundation’s effort certification process.
Explanations of terms in accordance with the Federal Uniform Guidance.
Frequently asked questions about the requirements for effort reporting.
Space Utilization Survey
The Space Utilization system allows Grants Officers to designate space on their campuses being used for research and other sponsored activity. This is done in accordance with the Federal Uniform Guidance.
Detailed instructions for assigning space usage at the campuses to grants. Walks users through the process of selecting rooms, indicating purpose, and assigning a usage percentage.
Abbreviated how-to for users who are familiar with the system.
Summer Salary
Use this section to learn how to use the Summer Salary System. Principal Investigators, Grants Officers and Program Administrators all have roles in creating appointments and authorizing payments to faculty. Principal Investigators can certify effort for Summer Salary electronically.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
Full instructions for creating and approving appointments and authorizing payments to faculty. Principal Investigators certify effort after the end of the summer period. Report descriptions are included.
Abbreviated how-to for users who are familiar with the system.
Procuring Goods and Services
P-Card Request
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
Concur P-Card Reconciliation
Payment Request
The Payment Request system allows Preparers, Principal Investigators, and Grants Officers to submit requests for payments electronically.
Stipend Request
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
DYCD Funded Beacon and Cornerstone Compliance with Code of Ethics, Governance Policies and Procedures
Training for the Directors of the DYCD Funded Beacon and Cornerstone Programs
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
PSC-CUNY Research Award Program
The PSC-CUNY Research Award Program
These training videos introduce you to understanding the PSC-CUNY Research Award Program and how to use the PSC-CUNY Grants Proposal System.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.
When viewing the video sub-sections, please click on the YouTube title to view the sub-section fully.