Annual Leave FAQs

Annual leave accrues based on hours entered and paid on the timesheet. The rate at which an employee accrues annual leave depends on the years of service. Annual leave is not earned Fair Labor Standard Act (FLSA) hours.

To schedule annual leave, employees must submit a request via OneRF Absence Calendar to their Project Director. Annual leave must be approved in advance by the employee’s Project Director. Employees must be scheduled to use all their annual leave accrual prior to separation.

Upon approval by the Project Director, in response to a written request from the employee, annual leave may be advanced for special or emergency situations to full-time employees, including religious observances. Annual leave may be advanced at the discretion of the Project Director up to an amount proportionate to the expected length of employment, not to exceed 70 hours. Advancement of annual leave is not permitted while an employee is on a leave of absence.

Where RFCUNY has advanced payment for annual leave and the individual's employment terminates before he or she accrues the leave advanced, the remaining amount of leave that was advanced and not earned may be deducted from regular pay to the extent permitted by law.

Annual leave accrual balances are found in the Absence session under the employee’s profile in OneRF. In the Absence session, employees can see their Absence Requests and Absence Balances.

Annual leave must be used throughout the employee’s employment and before separation from the organization.

There is also an end of calendar year limit; no more than 175 hours (25 days) of annual leave (including annual leave segregated as accrued reserve) may be carried over from one calendar year to the next.   

Employees must be scheduled to take all accrued annual leave before their expected employment end date unless other arrangements are made for its use or payment. Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee's annual leave earned within the employment period not feasible, any accrued and unused annual leave will be paid out at termination (separation from RFCUNY).