FAQs related to Contract Manager & ICAs

Added: January 2026 – Last Updated: July 2026

No. Contract Manager will remain as a stand-alone system; however, the financial data needed to be converted to OneRF’s financial systems. This required RFCUNY to launch a new version of Contract Manager on January 5, 2026. We have maintained a legacy version of Contract Manager as a reference resource during the period of transition to the new system.  

Added: January 2026 – Last Updated: July 2026 

The functionality of Contract Manager has not changed; however, due to changes in the data structure, there are some new processes to keep in mind after January 5, 2026: 

• If you need to amend an existing ICA or subaward from the legacy version: please use the ICA or subaward module to submit a new transaction in the new Contract Manager. Due to changes in the data, legacy ICAs and subawards cannot be amended. Please provide the prior CM number so we can refer to the related prior transaction(s).  Once a new transaction is created in the new Contract Manager, it can be amended going forward. 

• If you need to submit an amendment to an existing contract: please use the Contract module in the new Contract Manager to submit a contract amendment just as you would in the legacy version. 

Added: January 2026 – Last Updated: July 2026

While work now takes place in the new version of Contract Manager, which you will access with your new OneRF login, the legacy version of Contract Manager is still available for reviewing information that wasn't migrated over. To access the legacy system, locate the Contract Manager (Legacy) item on the drop-down under Electronic Tools.  

If you are signed into the RFCUNY website with your new OneRF login, when clicking on the Contract Manager (Legacy) listing, you will be prompted to select one of your previous login IDs. If you had multiple three-character IDs or an Employee ID, they will be available for selection. Please choose the appropriate ID that you have used for the legacy system.

Added: January 2026 – Last Updated: July 2026

A Principal Investigator can search by the Contract Manager contract number, and the Workday issued Supplier Contact Number in OneRF (Workday). 

Added: January 2026 – Last Updated: July 2026

Please submit signed invoices to RFCUNY_ContractManagerInvoices@rfcuny.org. RFCUNY staff will forward them to OneRF, where a Supplier Invoice will be automatically created. The Supplier Invoice will be routed to the PI and the Grant & Assistant Grant Manager for review and approval.