Timesheets, Payroll, e-W2 and Employee Verification

Timesheets electronically record the hours an RFCUNY employee works or charges to a specific leave type (e.g., annual leave, sick leave, etc.) during a biweekly pay period. RFCUNY employees are paid biweekly in the regular payroll period in which they worked. Timesheets reflect time and effort reporting and meet Department of Labor (DOL) and Fair Labor Standards Act (FLSA) regulations.

Employee timesheets are due on the Monday following each pay period end date. An RFCUNY employee (or timekeeper, as applicable) is required to electronically complete and submit timesheets through RFCUNY’s Time & Leave system no later than the pay period’s timesheet due date.

Paystubs show an employee’s Gross to Net wages and all deductions (taxes, insurance, etc.). The paystub also shows an employee’s current rate of pay, address, and pay period. Access to paystubs and paystub history is available through the My Payroll & Benefits system where employees may view and verify their rate of pay, and confirm they are being taxed correctly.

Direct deposit is a secure and convenient way for employees to receive their pay electronically in their bank account on payday. Direct deposit takes effect after one payroll cycle (one pay period). An employee’s account information is pre-noted with the bank to ensure the account information provided to RFCUNY is correct. During the pre-noting period, employees will receive a paper check by postal mail.

Enrolling in direct deposit requires an employee log in to the My Payroll & Benefits service. 

An employee may have up to two accounts set up for direct deposit.

Consenting to direct deposit authorizes RFCUNY to debit (if necessary) deposits and adjustments for credit entries made in error to an account.

If an employee closes their bank account, RFCUNY’s payroll department needs to be notified by email (in writing only) in order to properly deactivate the employee’s account(s) from RFCUNY’s electronic systems. Any funds returned to RFCUNY as a result of accounts that have been closed will be reissued to the employee in the following payroll cycle.

The W-2 form is the tax form an employer must send to an employee and the Internal Revenue Service (IRS) at the end of the year. The W-2 form reports an employee's annual wages and the amount of taxes withheld from an employee’s paycheck. An employee is legally required to file tax returns for earned income in a calendar year and the W-2 tax form is required for employees to file their taxes with the IRS.  

RFCUNY employees may receive their W-2 form by postal delivery or by consenting to electronic delivery through Tax Form Management. Enrollment is a one-time process. Once enrolled you will no longer receive a paper W-2 by mail. Consent may be withdrawn at any time.

Employment & Rehiring Forms

In an ongoing effort to improve services to our most valued assets, our employees, we are pleased to announce a Web-based Employment and Wage Verification Service. Employment verifications for job searches, mortgage and housing, financial services, and social service agencies will be available through QuickConfirm at no cost to the employee.

Accessing The Service

To request employment verification, log on to the QuickConfirm site and enter the Company code RFC0018681. You can also look for the company code on the website by clicking on Find Company Code under the company code field on the employee login portal. Enter your User ID and password, and the system will walk you through the process.

Your user ID is your Employee ID Number, and your initial password is your date of birth in MMDDYYYY format and the last four digits of your Social Security Number, MMDDYYYY####.  For example, if your birth date is Jan 5, 1970, and your Social Security Number is 123456789, then your initial password would be 010519706789.

When you log in to the system for the first time, you must set up a new personal password. You will also be asked to answer three security questions, which will help you in the future should you forget your password.

By following these steps, you will be able to create a Salary Authorization Number and the system will provide you a way to send the Salary Authorization Number to your lender of choice. Later you can check if the verification requester has accessed your salary information

• Salary Authorization numbers can only be used once and will expire after 30 days if not used
• You can cancel the authorization if you change your mind
• Your earnings are updated regularly
• You can view your information (at no cost) by logging onto QuickConfirm at any time to verify accuracy.

For employment verifications with no wage information, there is nothing that you need to do. The company needing the verification for you should go directly to www.QuickConfirm.com to make the request. This will enable them to request the required information.

Your information is stored in a highly secure and encrypted format that only authorized verifiers can access. To learn more about QuickConfirm’s data security, see Encrypted Employment Verification for Employee Data Protection