OneRF Cutover
As we announced in October, the Research Foundation of the City University of New York (RFCUNY) will be evolving and transforming our systems and processes through OneRF, powered by Workday. This page contains important information related to the launch of OneRF, including dates when RFCUNY’s existing systems will close and when OneRF’s Workday platform will open.
OneRF Launch Dates
Access to OneRF, including the Workday platform, will be available on the following dates:
- December 15, 2025: RFCUNY human resources processes including payroll and timekeeping will be available on the OneRF system, powered by Workday.
- January 5,2026: RFCUNY grants and contracts; procurement; and finance processes will be available on the OneRF system.
OneRF will launch with embedded, step-by-step job aids to support the most important functions necessary to do your job. You will need the information and documentation specific to your transaction - the job aids are designed to help you with the rest, guiding you step-by-step through the submission process.
OneRF Cutover Dates
You can and need to prepare now for the launch of OneRF. In order to support the development and data migration necessary to launch OneRF, access to RFCUNY’s existing grants and contracts, procurement, finances, and human resources will close in mid-December, with some processes closing earlier to allow for processing and approvals.
In order to help you prepare and act early, we have developed the list of deadlines below related to the OneRF transition – also known as the cutover process.
It’s important to note that, in addition to the deadlines, some processes will also have a brief blackout window when we ask that you hold transactions until they can be input into the new system.
| Date | Description |
|
Monday, |
Last day to submit amendments in Contract Manager. |
|
Friday, |
Last day to submit Stipend Requests. |
| Monday, December 8, 2025 |
Last day to access the following existing RFCUNY systems and processes:
Last day for edit access to the existing My Payroll and Benefits system. Employees will have read-only access until June 30, 2026. |
|
Friday, |
Last day to access the following existing RFCUNY systems and processes: ·
|
|
December 9, 2025 -December 14, 2025 |
Human Resources Blackout: All RFCUNY human resources processes except timesheet submission will be unavailable. |
|
Monday, |
Final deadline for submitting timesheets in the existing Time and Leave system for the period ending Dec. 14, 2025.
|
|
Monday, |
OneRF Human Capital Management (HCM) go live
|
|
Monday, |
Last day to access the following existing RFCUNY systems and processes:
|
|
Thursday, |
Last day to access Contract Manager (all other functions not noted above). |
|
December 19, 2025 -January 4, 2026 |
Grants and Contracts; Finance; and Procurement Blackout: All processes related to grants & contracts; finance; and procurement will be unavailable. |
|
Monday, |
OneRF Full go live All grants & contracts; finance; and procurement functions available on the Workday platform along with the human resources functions already launched. |
|
Monday, |
Contract Manager reopens with all functionalities. |
By submitting your transactions, requests, and documents well in advance of the deadlines above, you will ensure that RFCUNY has ample time to smoothly process them and address any issues that may arise.
More Information and Resources
OneRF Cutover Frequently Asked Questions – this document provides more detailed information and guidance on the processes, systems, and deadlines related to the transition between our current systems and OneRF and Workday.
In addition, we have updated our general OneRF information:
- OneRF Information Hub - (updated Nov. 10, 2025) – general information about OneRF, and links to previous communications.
- OneRF General Frequently Asked Questions – (updated Nov. 10, 2025) – these FAQs provide answers to many general questions about the OneRF initiative, Workday, and our work to evolve RFCUNY’s systems.
- OneRF Questions Form – this form is the best way to get answers on questions related to OneRF, the cutover process, and the evolution of RFCUNY’s systems.