Page 6 - RFCUNY Annual Report 2016

e-Onboarding principal investigators to submit independent
Onboarding is the process by which new staff contractor agreements, memoranda of under-
are added to the RF’s employee rolls. The new standing, and subaward requests, and for the
electronic system will eliminate the current Research Foundation to process them. Ultimately,
paper-based onboarding process, automatically with the second phase, we will add other func-
create the new hire electronic personnel action tionality for contracts and grants, as well as for the
forms, and provide a secure means of gathering miscellaneous agreements we process for PIs, such
data from principal investigators and prospective as material transfer agreements, data use agree-
employees. No longer will there be a need to ments, and collaborative research agreements.
fill out numerous paper forms for everything from Among its many benefits, Contract Manager
benefits selection to paycheck direct deposit. integrates with the RF’s financial manage-
Nor will anyone have to provide the same ment systems. As a result, the user (ordinarily the
basic personal information multiple times on PI) is immediately provided with real-time data
multiple forms. validation, such as available account balance and
budget term of the project. Providing the PI with
Contract Manager that information in real time will help identify and
The Contract Manager is a paperless electronic minimize issues at the time of request preparation.
document request and processing system that The system will provide for greater transparency
will significantly improve and streamline the way as well, allowing the user to track the progress of
the RF conducts its business. The first phase requests, and also creates and maintains an audit
will create a new, and much simpler, process for trail that provides up-to-the-minute information on

Awards By Purpose and College 2016 (number of awards/dollar value of awards)
Research Training Program Development Equipment Institutional Improvement Student Support Services
PSC-CUNY RF-DANY
Baruch 55/5.9M
Brooklyn 83/11.7M
City 269/51.7M
College of Staten Island 70/8.3M
Hunter 265/46.0M
John Jay 119/25.4M
Lehman 117/22.0M
Medgar Evers 58/12.8M
NYC College of Technology 46/8.1M
Queens 100/25.6M
York 36/5.8M
Borough of Manhattan C.C. 35/6.9M
Bronx 31/5.4M
Guttman Community College 3/0.8M
Hostos 26/8.1M
Kingsborough 25/3.6M
LaGuardia 48/13.4M
Queensborough 27/5.1M
Advanced Science Research Center 15/2.4M
CUNY School of Public Health 21/2.4M 40 60
Graduate School 104/14.7M
Graduate School of Journalism 7/1.6M
Macaulay Honors College 2/0.1M
CUNY Central 275/151.2M
PSC-CUNY Awards* —/4.0M
RF-DANY 2/42.3M
0 50 100 150 200

* The Professional Staff Congress-City University of New York (PSC-CUNY) research award program supports faculty research and leverages external funding.

4