Careers Job Description
General Description
The Office of the Vice Chancellor for Research (OVCR) promotes and supports research among faculty and students at CUNY. The OVCR oversees a number of programs and initiatives, including: providing fellowships and grants for faculty research, overseeing and supporting faculty entrepreneurship and technology commercialization, developing state-of the-art science facilities, fostering research opportunities for students, and ensuring University compliance with all regulations and standards relevant to the responsible conduct of research.
The Principal Administrative Associate is a member of the CUNY OVCR team.
Responsibilities:
- Schedule appointments for the Vice Chancellor for Research and ensure that the calendar is accurate, detailed and up-to-date at all times. This requires frequent communication with the VC for Research, working with multiple members of the University community, preparing meeting folders and briefings, and keen attention to detail.
- Oversee logistical planning for group meetings and special events, including preparing announcements, managing space reservations and attendee lists, arranging for technology needs and food/beverage orders.
- Make travel arrangements (local, domestic and/or international) for the VC for Research, and manage conference registrations and related details.
- Prepare and process Research Foundation Personnel Action Forms, Payment Requests, and related human resources and/or finance items.
- Maintain and update Microsoft Outlook Contacts for the VC for Research.
- Maintain office record-keeping (filing) system.
- Assist with preparing reports, mailings, payment requests, and other administrative and clerical duties.
- Interact with senior-level University administrators, receive visitors and handle/route information requests from within and around the University.
- In absence of Chief of Staff, prepare correspondence for signature and mailing, serve as liaison to external contacts, perform timekeeping function, and handle budget follow-up issues. Provide support to Chief of Staff as needed.
- Answer main phone line for OVCR and direct phone inquiries as needed.
- Record and distribute incoming mail and deliveries.
- Perform miscellaneous duties (e.g., online research, ordering of supplies, reconciling of monthly EZ-Pass and/or P-card statements) as required.
Other Duties
Qualifications
- Bachelor’s degree and at least five years’ experience providing executive-level support
- Proficiency in all standard Microsoft Office applications, including Excel, Outlook, Word and PowerPoint
- Strong interpersonal skills and excellent phone etiquette required
- Exceptional communication skills and the ability to communicate effectively with many constituencies is essential
- Outstanding project and time management skills needed; ability to multi-task and meet near- and long-term deadlines
- Extremely detail-oriented
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Office of the Vice Chancellor for Resear
Full Time
$40,000.00 - $52,000.00
Sep 24, 2015 (Or Until Filled)