Careers Job Description
General Description
CUNY is looking for a career-minded individual interested in pursuing commercial property management. This position requires effective communication skills, strong organizational skills, and the ability to multitask. The Assistant Property Manager is responsible for day-to-day interaction with CUNY colleges (as tenants) and respective commercial office building managers, with a focus on customer service. The ideal candidate is team oriented and encouraged to communicate new ideas with co-workers to promote successful management of portfolio.
Other Duties
• Work closely with the Real Estate Manager and border real estate team on projects for University wide initiatives
• Maintain positive communication with building tenants while responding to tenant service requests and coordination of repairs and construction with building representatives
• Work with the Real Estate Manager and other team members on all areas of lease administration, property management, including building construction, proposal bidding, scheduling, and job oversight
• Work closely with building engineers, vendors, and sub-contractors to maintain workflow and coordination of work. Maintain work order tracking documentation to ensure each work order is initiated, completed and billed accurately
• Assist with any tenant correspondence as it relates to work orders, maintenance, facilities and general questions
• Complete lease/renewal paperwork to ensure completion to comply with company guidelines and city/state requirements
• Assist with filing of tenant and vendor information where necessary
• Notify tenants of upcoming work at the buildings
• Assist with building acquisitions and new project renovations
• Perform building walkthroughs
• Assist with Accounts Payables
• Assist with monthly/annual reconciliations and budget development/reporting
• Attend board meetings as required
• Implement and maintain lease administration strategy
• Any other tasks that align with the role
Qualifications
Minimum Qualifications
• A bachelor’s degree or equivalent 3+ years of relevant experience
• Working knowledge of Microsoft Office Suite, Word, Excel, and PowerPoint Proven knowledge and understanding leases
• Proven knowledge and understanding of property management procedures including legal requirements
• Working knowledge of capital and operating budgets
• Strong organizational and time management skills
• Ability to handle multiple tasks simultaneously
• Attention to detail
• Ability to be a team player. Work effectively with staff, associates, and internal/external partners
Preferred Qualifications
- Experience with NY State and/or New York City agencies
- Strong technical and analytical skills
- Proven ability in promoting equitable practices which value inclusiveness and diversity
- Experience with People Soft Software
Core Competencies
- Good organizational and planning skills
- Excellent written and verbal communication
- Out of the box thinker, creative, inventive and adaptable to situations
- Excellent organization skills and the ability to multi-task
- Ability to work under pressure and to multiple deadlines
- Ability to prioritize competing work. Ability to be a team player
- Ability to set project priorities and adjust implementation strategies
- Ability to work effectively with staff, associates, and internal and external constituents
- Knowledgeable of capital and operating budgets
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Real Estate and Planning
Full Time
$70,000.00 - $80,000.00
Jun 13, 2024 (Or Until Filled)