Job Title: Administrative Assistant
PVN ID: VC-2305-005604
Category: Clerical/Office Services

Job Description

General Description

The Office of Facilities Planning, Construction and Management (FPCM) is the central administrator for the University's Capital Construction program.  The Administrative Assistant is responsible for supporting the Deputy Executive Director of the Division of Design, Construction and Management (DDCM) by performing professional level administrative services requiring the highest degree of skill and sound judgment.

Salary commensurate with experience and qualifications.

Other Duties


  • Coordinate calendars and schedule meetings for the Deputy Executive Director and division staff; confirm calendar appointments; prepare meeting materials.
  • Answer telephone calls, direct inquires and take appropriate messages; read, screen and route mail; scan documents and maintain files.
  • Make travel arrangements and prepare itineraries for the Deputy Executive Director and staff as required.
  • Attend required meetings and take and prepare minutes.
  • Carry out assignments for the Deputy Executive Director which require judgment, initiative and knowledge of office functions.
  • Report and compile information, prepare summaries for the Deputy Executive Director and keep the Deputy Executive Director informed of pending matters.
  • Prepare correspondence, reports, and spreadsheets using Word, Excel and Access.  May assist in the creation and operation of PowerPoint presentations.
  • Perform special projects and other duties as assigned.


Minimum Qualifications

  • Associate degree from an accredited college.
  • At least five years of related experience.
  • Proficiency with Microsoft Office Suite (Word, Excel, Access and PowerPoint).

Preferred Qualifications

  • Baccalaureate degree from an accredited college.

Core Competencies

  • Good organizational and planning skills.
  • Excellent written and verbal communication.
  • Ability to work under pressure, multi-task, and meet multiple deadlines.
  • Ability to prioritize competing work.
  • Self and team motivator, with an ability to be a team player.
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Ability to work in fast-paced environment.
  • Out of the box thinker, creative, inventive and adaptable to situations.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Dept. of Design, Construction & Mgmt.
Full Time
Annual Salary Range
$70,000.00 - $80,000.00
Closing Date
Jul 07, 2023 (Or Until Filled)
Bargaining Unit