Job Title: Administrative Assistant
PVN ID: VC-2305-005604
Category: Clerical/Office Services
Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Job Description

General Description

The Office of Facilities Planning, Construction and Management (FPCM) is the central administrator for the University's Capital Construction program.  The Administrative Assistant is responsible for supporting the Deputy Executive Director of the Division of Design, Construction and Management (DDCM) by performing professional level administrative services requiring the highest degree of skill and sound judgment.

Salary commensurate with experience and qualifications.

Other Duties

RESPONSIBILITIES

  • Coordinate calendars and schedule meetings for the Deputy Executive Director and division staff; confirm calendar appointments; prepare meeting materials.
  • Answer telephone calls, direct inquires and take appropriate messages; read, screen and route mail; scan documents and maintain files.
  • Make travel arrangements and prepare itineraries for the Deputy Executive Director and staff as required.
  • Attend required meetings and take and prepare minutes.
  • Carry out assignments for the Deputy Executive Director which require judgment, initiative and knowledge of office functions.
  • Report and compile information, prepare summaries for the Deputy Executive Director and keep the Deputy Executive Director informed of pending matters.
  • Prepare correspondence, reports, and spreadsheets using Word, Excel and Access.  May assist in the creation and operation of PowerPoint presentations.
  • Perform special projects and other duties as assigned.

Qualifications

QUALIFICATIONS AND CORE COMPETENCIES
Minimum Qualifications

  • Associate degree from an accredited college.
  • At least five years of related experience.
  • Proficiency with Microsoft Office Suite (Word, Excel, Access and PowerPoint).

Preferred Qualifications

  • Baccalaureate degree from an accredited college.

Core Competencies

  • Good organizational and planning skills.
  • Excellent written and verbal communication.
  • Ability to work under pressure, multi-task, and meet multiple deadlines.
  • Ability to prioritize competing work.
  • Self and team motivator, with an ability to be a team player.
  • Ability to work effectively with staff, associates, and internal and external constituents.
  • Ability to work in fast-paced environment.
  • Out of the box thinker, creative, inventive and adaptable to situations.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Dept. of Design, Construction & Mgmt.
Status
Full Time
Annual Salary Range
$70,000.00 - $80,000.00
Closing Date
Jul 07, 2023 (Or Until Filled)
Bargaining Unit
No

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