Job Title: Procurement Analyst/Contract Manager
PVN ID: VC-2205-004814
Category: Administrative Services
Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Job Description

General Description


GENERAL DESCRIPTION

The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City.

The Capital Procurement Services unit of CUNY’s Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY’s facilities across the five boroughs.

Salary commensurate with education and experience.

Review of resumes to begin May 31, 2022.

Posting remains open until: July 25, 2022 (or until filled)

Other Duties


DUTIES AND RESPONSIBILITIES

Reporting to the Director of Procurement Services, the Procurement Analyst will:

  • Ensure timely registration of contracts with the NYC Comptroller; accurately and efficiently manage procurements from time of assignment until registration stage,

  • Ensure technical specifications comply with City-wide regulations. Coordinate and act as a liaison with New York City oversight agencies,

  • Process contract amendments, renewals and extensions in the New York City Financial Management System (FMS),
  • Maintain files on all contracts and correspondence,
  • Execute all approved contract modifications within various procurement systems as per the request,
  • Identify and escalate red flag issues that negatively impact the timely registration of contracts,
  • Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances,

  • Interface with Mayor's Office of Contracts, as well as the Comptroller's Bureau of Administration staff and Comptroller's Agency Chief Contracting Officer,

  • Proactively provide specialized contract support to internal and external customers,

  • Register contracts by collecting all required administrative documents needed from investment managers, consultants and other vendors,

  • Perform other duties as assigned.

Qualifications


QUALIFICATIONS AND CORE COMPETENCIES

  • Baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas of business management, accounting, finance public administration, or related field,

  • Knowledge of the NY State Procurement Laws and Guidelines,

  • Experience working in the New York City Financial Management System (FMS) performing contracting, procurement and sourcing functions,

  • Experience working in PeopleSoft a plus, for example the New York Statewide Financial System (SFS) or CUNYFirst,

  • Excellent writing, interpersonal, customer service and presentation skills,

  • Ability to write business letters and correspondence,

  • Advanced Microsoft Excel and Word skills,

  • Ability to adapt to a fast-paced work environment and changing needs and priorities,

  • Must be detailed oriented and well organized; ability to multi-task, meet deadlines and work independently,

  • Strong ability to handle multiple procurement requests concurrently and on an on-going basis,

  • Proven ability to manage a large workload within tight time constraints.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
FPCM Capital Procurement Services
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Jul 25, 2022 (Or Until Filled)
Bargaining Unit
No

Actions