Job Title: Office Assistant (PT)
PVN ID: VC-1804-002462
Category: Clerical/Office Services
Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT

Job Description

General Description

 

The College Assistant, under the supervision of the Office Manager, provides a full range of administrative and clerical support services to the senior staff of the Office of Facilities, Planning, Construction and Management.

Other Duties

 

Under supervision, performs miscellaneous clerical, administrative or other work related to the operation of the Department of Facilities, Planning, Construction and Management where such work is required on a part-time basis.
 

  • Assist receptionist when needed with routine tasks such as handling telephone calls, directing and following-up on telephonic and email inquiries and taking appropriate messages; reading, screening and routing email and postal mail; scanning documents and maintaining electronic and paper files; ordering supplies and maintaining supply inventory; and miscellaneous clerical duties.

     
  • Assist the Contracts Department with data entry, correspondence, preparing, tracking and scheduling an extensive array of procurement submissions, correspondence, coordinating the Director’s and senior staff’s calendars and scheduling meetings for them; confirming calendar appointments; preparing meeting materials; and overseeing the conference room schedule. 

  • Help assist other departments with various tasks when needed.

Qualifications

 

  • High School Diploma is required.  A Baccalaureate degree is a plus.


  • Minimum of three (3) years of relevant experience is required.


  • Strong skills in the following areas: database, spreadsheet and word processing experience (Access, Excel, Word, PowerPoint or similar); strong written and verbal communication; organizational ability, interpersonal skills, professional attitude and discretion. Must be a self-starter with ability to work independently, prioritize tasks to meet deadlines, follow up, and pay attention to details.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Administration and Contracting
Status
Part Time
Pay Range
$13.00-$13.00
Hour(s) a week
25.00
Closing Date
Jun 19, 2018 (Or Until Filled)
Bargaining Unit
No

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