Careers Job Description
General Description
MISSION
With more than 250,000 students enrolled in 25 campuses across the five boroughs of New York City, the City University of New York is the largest urban University system in the United States. The CUNY Office of Careers & Industry Partnerships (OCIP) is dedicated to the mission of connecting academic pursuits with career competitiveness. We build innovative educational and career development programs that strengthen and advance The City University of New York’s commitment to promoting equity and mobility for its students. OCIP works closely with industry professionals to understand the skills required for the most in-demand jobs and trains City University of New York (CUNY) students in those skills to prepare them for early and sustained career success.
CUNY Internship Programs is seeking an organized and self-motivated professional with excellent attention to detail, strong Excel and interpersonal skills to help support program stakeholders. The Program Coordinator will assist with the New York City Department of Education internship programming. Reporting to the DOE Program Manager, the Program Coordinator will assist in managing the program's day-to-day operations and fiscal responsibilities.
The ideal candidate will have strong communication skills, both written and verbal, a customer service mindset, solutions oriented with planning and project management skills, proven success with meeting deadlines, and the capacity to think creatively to help all stakeholders achieve their goals.
Applications without cover letters will not be considered.
Other Duties
Personnel (Payroll, Onboarding and Timekeeping) 50%:
- Hiring and Personnel Actions: match 200+ candidates with appropriate sites and ensure vacancies are filled expediently; coordinate new hire process, ensuring compliance with all rules and regulations; facilitate on-boarding orientations regarding program policies and welcoming new interns; issue disciplinary actions as needed and operational support to interns as needed.
- Coordinate the submission of 400+ time sheets in collaboration with Personnel Services team.
- Payroll: track intern time worked against expected hours and follow up with students lagging in attendance; respond to questions and concerns regarding payroll and time sheets.
Data Tracking and Marketing 40%
- Data Tracking and Reporting: data entry and maintenance, ensuring accuracy and integrity of all project data; maintain online e-file system and databases
- Strong use of all MS Office/365 products, Excel, and ability to quickly pick up new systems. Knowledge of any of the following a plus: the CUNY system, CRM platforms
- Compile required documentation for budgets and reports supporting Program Director in all reporting needs
- Interfacing with Interns, School Staff, and RF CUNY Staff; provide customer service to all project participants; troubleshoot situations as they arise; act as primary contact for interns and supervisors; training supervisors in using the time/leave system and program rules and regulations.
- Marketing and Recruiting: attend college career fairs; support upkeep of social media sites.
Other 10%
- Perform special projects and other duties as assigned
Qualifications
Minimum Qualifications
- Associate's degree required.
- Three+ years' experience in Human Resources, student development, workforce development, staffing or another relevant field.
- Exceptionally detail-oriented and organized, with the ability to manage multiple assignments and meet deadlines.
- Excellent verbal, written, and interpersonal communication skills, with a customer-focused approach to working and comfort communicating with college students.
- Demonstrated ability to work independently and collaboratively with diverse populations in a fast-paced and high-volume work environment.
- Ability to exercise sound judgment and think on one’s feet to quickly analyze and solve problems.
- Expert user of all MS Office products, Excel in particular, and aptitude to quickly pick up new systems.
Preferred Qualifications
- Bachelor’s degree preferred
- Knowledge of any of the following a plus: the CUNY system, the Department of Education
Physical Requirements
- This is a 70/30 hybrid position, subject to change. Remote work arrangements are not a right or entitlement of employment and, as such, are discretionary and subject to operational needs unless otherwise provided by the CUNY Flexible Work Guidelines
- While performing these duties, the employee must perform physical activities such as lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.
- Ability to travel to other CUNY and partner sites as needed
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
OCIP
Full Time
$63,000.00 - $63,000.00
Nov 14, 2024 (Or Until Filled)