Job Title: Program and Finance Coordinator
PVN ID: VA-2301-005357
Category: Managerial and Professional
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The CUNY Office of Career and Industry Partnerships (OCIP) is dedicated to the mission of connecting academic pursuits with career preparation. OCIP works closely with industry and the public/nonprofit sectors to understand the skills required for the most in-demand jobs and trains City University of New York (CUNY) students in those skills to prepare them for early and sustained career success. OCIP’s spectrum of programs, including its Corps programs, are designed to give students an advantage in the job market and build their skills through work-based learning.

In early 2016, the New York City Department of Cultural Affairs released a report entitled "Diversity in the New York City Department of Cultural Affairs Community," which concluded that the diversity of staff and leadership at City-funded non-profit cultural organizations does not reflect the demographic diversity of the City’s population. CUNY Cultural Corps is one effort to diversify the cultural arts sector. CUNY Cultural Corps offers students paid, part-time professional learning experiences during the academic year in arts and cultural organizations throughout New York City.

Other Duties

CUNY Cultural Corps is looking to hire a full-time program and finance coordinator. This person will oversee all aspects of payroll administration and reporting for the program. The coordinator will also play a programmatic role by planning, implementing and supporting projects.

Program management

  • Collaborates with the Cultural Corps team to develop and improve the program’s offerings and reach the goal of diversifying the arts and cultural sector 
  • Proactively leads projects and improves processes
  • Responds to inquiries and requests
  • Communicates with students, employers, CUNY colleges, and other departments about a number of topics including on payroll processes and intern work performance
  • Recruits students and employer partners
  • Supports students and employers in order to ensure success

Fiscal management

  • Manages all payroll processes and improves payroll processes as needed to streamline operations
  • Coordinates efforts payroll onboarding for Cultural Corps interns
  • Coordinates and leads payroll orientations
  • Creates dashboards and trackers to monitor spending
  • Tracks and reports fiscal information to make sure program milestones are being met
  • Collaborates across teams

Other

  • Supports specialized fellowship projects and activities 
  • Assists in developing and facilitating program workshops
  • Performs other duties as assigned

Qualifications

Minimum Qualifications

  • A baccalaureate degree with at least one year of relevant experience, or equivalent combination of education and experience.
  • Demonstrated computer skills, especially in MS excel, and experience with standard desktop tools (e.g.  Zoom, Slack, databases, and/or program management software) and willingness to learn new computer skills
  • Knowledge, professional stature, and demonstrated ability to work effectively with multiple stakeholders.
  • Outstanding organizational, interpersonal and communication skills.
  • Ability to explain complicated processes clearly.
  • Ability to set and meet deadlines. 
  • Excellent teamwork skills.
  • Able to work independently, perform multiple tasks simultaneously, and work within a team environment with students, faculty, staff, and administrators.
  • Available in the daytime as well as evenings/weekends if needed.

Physical Requirements

  • Due to the COVID-19 pandemic, this position currently is a hybrid (work-from-home and office) position. The permanent location of the position in the near future will operate in a professional office environment in NYC. Laptop and other equipment will be provided if necessary to support working remotely.
  • Ability to travel to multiple sites throughout NYC.
  • The employee may be required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, and sitting for prolonged periods of time.

EEO Info

We are committed to enhancing our diverse academic community by actively encouraging people of any race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of Career and Industry Partnershi
Status
Full Time
Annual Salary Range
$50,000.00 - $50,000.00
Closing Date
Mar 10, 2023 (Or Until Filled)
Bargaining Unit
No

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