Job Title: Contract Coordinator
PVN ID: VA-2206-004864
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The Contract Coordinator is a Full-Time temporary position for 3 years within the office of Academic Affairs (OAA) with the possibility of extension. Reporting to the Supervisor of Administrative Services, the Contract Coordinator will manage the non-personnel expenses for programs funded by the CUNY Research Foundation and by Tax Levy. The Fiscal and Administrative Services unit supports various programs under OAA. The four major program areas include: 1) K-16 initiatives; 2) Office of Careers & Industry Partnerships; 3) Student Success Initiatives; 4) NYC Early Child Care and Professional Development Institute.

The duties and responsibilities of the position will include, but are not limited to the following: Administrative Services (80%):

  • Review daily submissions (i.e., vendors, contracts\reimbursements) to ensure requests are completed;
  • Handle program business accounts as assigned and follows-up with Program staff as needed;
  • Develop tools to monitor, track and maintain daily submissions;
  • Review, track and submit paperwork for subcontracts and independent contracts agreements via RFCUNY Contract Manager and CUNYfirst systems;
  • Reconcile monthly project expenses to ensure requests for payment are processed by the Research Foundation in a timely manner;
  • Reconcile purchase card expenses (P-card, NET card & Travel card) on a monthly basis for Central office and follows-up with program staff to ensure all receipts are submitted on time;
  • Generate routine and monthly reports as assigned;
  • Respond to requests and inquiries in a timely manner and able to meet tight deadlines;
  • Work closely with administrative and program staff to draft ad hoc reports upon request.

Other Duties

Other (20%)

  • Attend staff meetings and trainings as required.
  • Perform special projects and other duties as assigned.

Qualifications

  • Baccalaureate degree required, accounting or finance major preferred
  • Intermediate to advance knowledge and experience of Microsoft Excel and Outlook
  • Strong data analytical and problem-solving skills
  • Ability to work both in a team environment and independently
  • Excellent follow-up and communication skills, both verbal and written
  • High level of attention to detail while working in a fast-paced environment
  • Ability to develop and manage efficient tracking and monitoring systems
  • Ability to prioritize work load and demonstrate a high sense of urgency
  • Exhibits professionalism and interacts in a courteous and respectful manner
  • Prior experience working in an administrative capacity, i.e., handling reimbursements, expenses, inquires etc.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of Academic Affairs
Status
Full Time
Annual Salary Range
$47,000.00 - $52,000.00
Closing Date
Aug 13, 2022 (Or Until Filled)
Bargaining Unit
No

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