Careers at RFCUNYJob Openings

MISSION

Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State.

The Institute is the implementing agency for QUALITYstarsNY. QUALITYstarsNY is New York's early childhood quality rating and improvement system. Since its inception, QUALITYstarsNY has focused its evidence-based practices on closing the achievement gap and ensuring high quality educational opportunities for all of New York's youngest learners. Through a combination of assessment, coaching, professional development, and a wide range of resources, QUALITYstarsNY supports early childhood programs to provide the best possible care for children from birth to age five.

GENERAL DESCRIPTION

The Senior Projects Associate reports directly to the Senior Director and Director of Systems and Administration of QUALITYstarsNY. QUALITYstarsNY is expanding its work across the state to offer more educational and professional development opportunities to staff in participating early childhood programs. The Senior Projects Associate position is responsible for coordinating and managing the processing of vendor contracts and processing and tracking scholarship awards across multiple funding streams with various internal and external stakeholders. This is a new position on the QUALITYstarsNY team and will require a detail-oriented, organized, creative thinker to develop the role and the work. As a member of the administrative team, the Senior Projects Associate is a key position that helps develop and maintain communication and relationships within the QUALITYstarsNY team, the Institute, and with external vendors.

DUTIES AND RESPONSIBILITIES

Contract Management and Monitoring

• Become familiar with all professional development and higher education systems that we are partnering with to ensure policies and procedures are developed and maintained
• Process and track contracts with vendors and business office across multiple funding accounts
• Maintain budget tracking and monitoring system for each contract
• Report status of assigned budgets to Director of Systems and Administration on a regular basis and collaborate with central office staff to analyze expenditures to inform project planning
• Communicate regularly with partners about necessary paperwork, expectations of the contracting process, timelines, and invoices
• Track and process vendor invoices to ensure timely payment
• Submit and track payment of invoices to college partners for student scholarships
• Communicate regularly with colleagues at the Institute to track the successful completion of college courses and reconcile invoices

Purchasing and Administrative Support

• Receive, place, process, and track purchase and reimbursement requests
• Work with CUNY Central colleagues to manage account reconciliations
• Update or create procedural manuals as needed
• Monitor processes and systems for accuracy and workflow consistency
• Maintain electronic documents, files, and records to provide current and/or historical reference to assist with project management