Careers at RFCUNYJob Openings

MISSION

Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State.

GENERAL DESCRIPTION

The Project Associate plays a vital role in supporting the Institute staff and leadership. Reporting to the Budget and Administration Senior Manager, the Project Associate supports Institute program directors and executive staff with a variety of administrative program functions. This position is a great opportunity for someone interested in developing a career in the field of nonprofit management, administration, and human resources.

DUTIES AND RESPONSIBILITIES

Time and Leave 

• Collect, process, and submit timesheets; maintain timesheet records
• Record time and leave requests, reconcile with timesheets, and maintain calendar
• Distribute time and leave reports to staff on a quarterly basis
• Coordinate summer scheduling (summer hours) and hybrid scheduling
• Respond to staff requests for assistance

Hiring Processes 

• Recruiting and Interviewing
  • Submit and maintain job postings at Research Foundation and other sites
  • Research field-specific or location-specific options for job postings, especially in local communities around New York State
  • Manage the Institute’s LinkedIn profile
  • Maintain file of each search, including interview questions and exercises, and job descriptions
  • Resume distribution to project directors; provide initial screening if warranted/requested
  • Assist with interviewing or scheduling when needed
  • Guide directors through the hiring process – providing forms, getting approvals
• Onboarding– submit all forms for new staff for email, ID, and access to software tools; coordinate with appropriate admin team member to ensure staff have workspace, computers, mifis, etc.
• Conduct onboarding orientations for new hires.
• Process staff exits. Coordinate with the Office Operations Coordinator to return equipment and ID cards.
• Manage the processes for promotions, status changes and provide support to project directors.

Office Procedures and Reporting 

• Maintain employee files, including interns
• Maintain records of current and previous job descriptions and interview questions
• Maintain staff handbook for distribution to new staff members and annually to all staff members
• Manage and update as needed all staff forms and other materials
• Liaise with CUNY Ops and Office Operations Coordinator for staff workspaces, IDs, etc.
• Work with central office staff to ensure office procedures are followed.
• Produce monthly report, maintain organization chart and emergency contact list