Job Title: Payroll Coordinator
PVN ID: VA-1912-003410
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

The Payroll Coordinator is a position under the office of the Senior University Dean for Academic Affairs/Dean of the School of Professional Studies.  The Payroll Coordinator will manage payroll for 1000+ staff members at CUNY Central and manage all personnel related activities. 

Reporting to the Manager of Personnel Services, the Payroll Coordinator’s duties and responsibilities will include, but are not limited to the following:

Hiring and Personnel:

  • Conducting employee orientations and completing required paperwork and e-verification for all new hires
  • Respond to inquiries regarding employers/supervisors policies and procedures of program, e.g. approving payroll, time and leave requests, etc.
  • Prepare and process all New Hire Packets

Payroll:

  • Electronic timesheet submission (for bi-weekly payroll) 
  • Reconciling time & leave discrepancies
  • Respond to questions and concerns regarding payroll and timesheets
  • Be responsible for ePAF extensions and maintenance in accordance with schedule and budgetary restrictions
  • Work with Program managers to prepare personnel budget and expense reports as needed
  • Monitoring personnel budgets and submission of all Personnel Action Forms
  • Work with Program Manager to prepare journal entries as needed

Other Duties

Data Tracking and Reporting:

  • Ensure accuracy and integrity of all program data
  • Maintenance of personnel database, entering and tracking staff time and leave every two weeks
  • Compile required documentation for budgets and reports, supporting Program Manager in all reporting needs

Qualifications

Minimum Qualifications 

  • Bachelor’s Degree preferred
  • Two+ years' experience in Human Resources, student development, workforce development, staffing or another relevant field
  • Knowledge of Federal, State, and Local guidelines
  • Excellent verbal, written, and interpersonal communication skills, with a customer-focused approach to working and comfort communicating with college students
  • Demonstrated ability to work independently and collaboratively with diverse populations in a fast-paced and high-volume work environment
  • Experienced user of all MS Office products, Excel in particular, and aptitude to quickly pick up new systems
  • Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines.

Physical Requirements 

  • This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials
  • While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time.
  • Ability to travel to other CUNY sites as needed.

 

EEO Info (standard language to be included on all job postings)

We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
OAA
Status
Full Time
Annual Salary Range
$40,000.00 - $50,000.00
Closing Date
Feb 02, 2020 (Or Until Filled)
Bargaining Unit
No

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