Careers Job Description
General Description
The City University of New York is launching the CUNY Summer Corps—a new initiative that will be a part of DYCD’s Summer Youth Employment Program (SYEP). This will be a large University-wide program serving 1,000 students this summer. The Summer Corps builds off the success of CUNY Service Corps & CUNY Cultural Corps. The Summer Corps will provide eligible CUNY students with paid summer employment for six weeks for 25 hours per week with a pay of $15 per hour. The goal of CUNY Summer Corps is to promote career exploration and career development that effectively prepares students for long-term career success.
The City University of New York seeks a motivated and detail-oriented professional to serve as the Administrative Supervisor. Reporting to the Senior Director of Fiscal and Administrative Services and Manager of Personnel Services, the Administrative Supervisor will oversee administrative processes for SYEP student onboarding; data entry & database management processes for student applicants and weekly timesheets entry. (This is a temporary position beginning 2/18/19 through 12/31/2019)
Duties
- Reports directly to the Fiscal team and serves as the main point of contact to the program management team to ensure deadlines are met and all administrative processes are accurately and consistently followed;
- Oversees and supervises student on-boarding process, including facilitating large group orientations;
- Leads hiring efforts to build and manage a team of four Administrative Specialists;
- Manages, trains and supervises four Administrative Specialists to ensure data collection and entry for 1,500 applicants is completed on time and is accurately entered into the DYCD system;
- Oversees payroll intake process to collect and enter 1,200-1,500 paper-based new hire packets from students into the DYCD system;
- Oversees the process to collect, review, and enter weekly timesheets for 1,000 interns over the 6-week work period in July to mid-August;
- Maintains all paper-based necessary files for the program and follows strict adherence to DYCD policies, procedures, and regulations in order to pass city auditing procedures at the conclusion of the summer program;
Other Duties
Oversees all other administrative processes, as needed;
- Performs related duties, as assigned;
- May require local travel.
Qualifications
Minimum Qualifications
The successful candidate will have the following knowledge, skills and abilities:
- A bachelor’s degree required; an advanced degree is a plus;
- Two+ years’ experience in program administration, student development or another relevant field;
- Experience with payroll, timesheets entry as well as facilitating group orientations;
- Strong verbal and interpersonal communication skills with a focus on providing excellent client services;
- Demonstrated ability to interact effectively andcollaboratively with a diverse community of students, faculty, staff and external partners;
- Demonstrated ability to work independently and lead a small team in a fast-paced and demanding work environment;
- Ability to exercise good judgement and apply problem solving skills;
- Strong computer proficiency using standard office software programs, in particular Microsoft Excel;
- Experience working collaboratively in a team oriented and outcomes focused environment;
- Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines.
Physical Requirements
- This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials
- While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time.
- Ability to travel to other local sites as needed.
How to apply:
For full consideration, upload a position focused cover letter and résumé as ONE MS WORD or ADOBE PDF DOCUMENT in the RESUME FIELD. Your cover letter should specifically describe your work experience as related to the duties of this position.
EEO
We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. CUNY is an EEO/AA Employer.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Office of the Senior University Dean of
Full Time
$47,000.00 - $55,000.00
Oct 10, 2019 (Or Until Filled)