Careers at RFCUNYJob Openings

CUNY K-16 Initiatives encompass multiple programs with a common purpose, to increase NYC public school students’ college access and success, facilitating their transition to post-secondary education and careers.  The Fiscal Coordinator position supports the staff and programs of K-16 Initiatives, working primarily with the Creative Arts Team (CAT), an arts-in-education division of CUNY. This position reports to the Executive Director of the Creative Arts Team and the Director of Budget and Administration for K-16 Initiatives. The Fiscal Coordinator’s work location will be primarily at CAT’s office on West 31^st Street in Manhattan, but will also involve approximately one day per week at the K-16 offices at 16 Court Street in Brooklyn.

The Fiscal Coordinator’s job duties and responsibilities include:

Account and budget oversight

• Maintain systems and procedures to track and manage CAT’s funding sources, which include government contracts, marketed services, foundation grants and private support
• Participate in development of program budgets and ensure expenses are within budget forecasts
• Provide budgetary information needed for requests and reports to funders; maintain systems to access information requested by funders
• Prepare regular internal reports for each of CAT’s programs, with details of receipts and expenses
• Monitor and report on CAT’s portfolio of accounts, providing Executive Director and Director of Budget with regular updates on program-level expenditures and receipts
• Manage accounts receivable to ensure collection of payments due from government contracts, grant funders and CBO’s, including preparing invoices and payment reminders

Human Resources

• Support CAT program directors and managers to ensure efficiency of hiring processes for new staff, including pre-employment paperwork and on-boarding appointments with the budget office
• Oversee personnel records and maintain employee files with job descriptions, start and end dates, salary schedules, annual leave accruals and payouts
• Maintain comprehensive knowledge of CUNY employment policies and procedures
• Support staff compliance with HR policies and payroll procedures; respond to all staff and management requests for information about payroll, benefits and leave
• Manage timesheet processing, including collecting and verifying timesheets, coordinating payroll processing with the budget office, troubleshooting payroll issues and confirming payroll account balances
• Communicate with budget office about employee status (hiring, appointment terms, pay increases, termination and leave payouts)

Procurement and payables

• Request proposals and quotes from vendors; submit invoices and supporting documentation to budget office for payment
• Maintain positive relationships with vendors and consultants, handling all communications with external partners and budget office
• Assist with development of consultant contracts, purchase orders and orders
• Maintain inventory and records of orders and payments, by program area and account
• Establish efficient policies and procedures to assist staff in ordering materials, meetings and trainings, reimbursements and consulting contracts

Liaison between CAT program staff and budget office

• Participate in development of administrative policies and documentation
• Assist staff in adhering to policies and accessing required documents
• Process and track requests for purchases of materials and services, following purchasing guidelines appropriate for the funding source