Job Title: ASAP Budget Assistant
PVN ID: VA-1705-001803
Category: Administrative Services
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

ASAP Budget Assistant

Accelerated Study in Associate Programs (ASAP)

CUNY Office of Academic Affairs

(May 2017)

 

Grant Funded - Available Immediately

Job Description:

The City University of New York Office of Academic Affairs is seeking a motivated self-start with strong administration skills to serve as a part-time Budget Assistant for the Accelerated Study in Associate Programs (ASAP). ASAP is a comprehensive program for students pursuing degrees at nine CUNY comprehensive and community colleges, and John Jay. Visit www.cuny.edu/ASAP.

The ASAP Budget Assistant position is housed in the ASAP Central Office in downtown Brooklyn. Key functions of the ASAP Central Office include general program administration, fiscal oversight and reporting, program-wide evaluation, citywide outreach, and special program-wide initiatives. The ASAP Budget Assistant reports to the ASAP Fiscal and Administrative Manager and works closely with other ASAP staff members to support effective fiscal and program operations.

Other Duties

The ASAP Budget Assistant duties and responsibilities will include, but are not limited to the following:

  • Assist with the development and maintenance of internal expenditure tracking and preparation of quarterly expenditure reports for multiple accounts;
  • Assist in the analysis of the distribution of ASAP student resources (textbook vouchers and MetroCards);
  • Prepare and process OTPS justification memos and submit requisitions via the Tax Levy procurement system;
  • Maintain local management of invoices and payment submission (Research Foundation of CUNY and Tax Levy procurement system);
  • Review submitted paperwork and process small orders, purchase orders, and travel advances via Research Foundation of CUNY’s procurement system;
  • Reconciliation of purchasing and travel card transactions in the Tax Levy procurement system;
  • Assist in the preparation of annual and mid-year budget award letters and dissemination to college leadership and key points of contacts;
  • Work closely with ASAP administrative and program staff to draft ad-hoc reports upon request;
  • Respond to requests and inquiries in a timely and thorough manner; and
  • Participate in special projects as needed and other duties as assigned

Qualifications

The ideal candidate will have:

  • Bachelor’s degree required, accounting or finance major preferred;
  • At least two years of work experience in a related field;
  • Experience in analyzing data and budgets;
  • Strong working knowledge of Excel, proficiency with Google Docs, and experience with web based financial systems;
  • Flexibility to work productively in a fast paced, time-sensitive, and high volume environment;
  • Detail oriented and strong organizational skills with the ability to manage multiple assignments, establish priorities, meet deadlines, and resolve problems professionally and efficiently;
  • Outstanding communication skills (oral, writing, and inter-personal);
  • Ability to work collaboratively and independently on multiple related projects;
  • Commitment to promoting college access and success in post-secondary education

 

Salary: $25 - $30 per hour at 21 hours per week, plus additional hours during peak times.

To Apply: Interested individuals should submit a resume and cover letter.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
ASAP Program - CUNY OAA
Status
Part Time
Pay Range
$25.00-$30.00
Hour(s) a week
21.00-30.00
Closing Date
Jun 23, 2017 (Or Until Filled)
Bargaining Unit
No

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