Careers Job Description
General Description
This is a supervisory position reporting directly to the Director of Procurement and Payables; exercising substantial independent judgment in the fulfillment of duties and responsibilities assigned. The position oversees the Department of Procurement and Payables, a service unit of the Research Foundation. The position is charged with a full range of managerial and supervisory responsibilities, including communicating to staff members the mission of the Foundation and the purpose, policies, and processes of the work unit.
Other Duties
- Directs and trains staff in the activities of the Department
- Supervises the staff of the Department
- Responsible for timely processing of all requests from field and RFCO for purchase orders and non-payroll payments including -- vendors, stipends, scholarships, honoraria, and independent contractors
- Designs and implements customer service programs to insure the highest level of service to the field
- Designs and recommends new systems for implementation, as well as enhancements to existing systems to upgrade or add efficiencies to processing of purchase orders/payment requests such as e-Procurement, scanning, document tracking, and automated payment processing
- Designs and manages web-based systems to insure timely information flow to users
- Recommends changes to policy or procedures to improve efficiency/effectiveness of workflow within RF and its community of researchers, while complying with sponsor regulations/guidelines
- Designs and maintains databases to provide timely management of field reports and statistics on business activities. Establishes and tracks benchmarks
- Trains Grants & Contracts and Finance staff as needed
- Other duties as assigned
Qualifications
- Baccalaureate degree, preferably in Business Administration or related discipline
- Experience in sponsored programs administration a plus
- Minimum ten years’ experience in an administrative environment (purchasing, A/P or other appropriate field)
- Computer literate, Kuali Financial System (KFS) experience a plus.
- Excellent communication and interpersonal skills
- Ability to work well under pressure
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Procurement & Payables
Full Time
$108,275.00 - $126,320.00
Oct 03, 2023 (Or Until Filled)