Job Title: Manager of Accounts Payable & PCard Services
PVN ID: RF-1910-003316
Category: Managerial and Professional
Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

SUMMARY:

The Manager of Accounts Payables and PCard Services is responsible for reconciling the operations and activities of the Accounts Payable and PCard Systems. This position requires the ability to evaluate current processes against regulations and recommend modifications for improvement.

Other Duties

DUTIES & RESPONSIBILITIES:

  • Act as Internal Revenue Service contact lead for 1099 and 1042 annual form processing and interpret IRS regulations and ensure compliance for annual processing of 1099 forms for vendors and 1042 forms for foreign nationals.
  • Responsible for ongoing TIN matching with the IRS to ensure integrity of data used to create 1099 forms to vendors and IRS.
  • Manage the staff and operations for Accounts Payable processing to ensure accurate processing of payments. This includes daily releasing of payments and follow up for returned ACH and returned checks.
  • Supervise Purchase Card staff and process which includes the issuance and suspension of PCards, record retention procedures, PCard database maintenance and ageing, related banking correspondence, physical control of cards, monthly and annual management reports, and customer support. Individual must be invested in delivering high-quality customer service to field and internal customers and must be able to provide strong expertise and training in this area.
  • The Manager will evaluate procedures and make recommendations for upgrades and changes to processes to conform with RF and IRS regulations on an ongoing basis.
  • Reconcile weekly tax withholding submission to the IRS for NRA.
  • Perform quarterly review of employee status overlap between W-2 and 1099 to determine adjustments needed
  • Responsible for the maintenance of disbursement records, analysis of vendor payment issues, the issuance and mailing of checks, electronic transmission of ACH and preparation of wires
  • Reconciliation of Accounts Payable account 2001 to open invoice report, investigate and reconcile discrepancies
  • Responsible for analyzing aged transactions in Concur and find processes and reporting to alleviate the bottlenecks
  • Supervise the preparation, maintenance and use of Sales Tax-Exempt forms for all states applicable for grants staff travel
  • Reconciliation of retiree health and cobra direct debits monthly
  • Manager must be fully cross trained on various functions within division, document all procedures, create training documents and train staff when necessary.
  • Oversee the execution of Event Management System refunds.
  • Other duties as assigned

Qualifications

QUALIFICATIONS:

  • Bachelor’s Degree in Accounting from accredited institution
  • Three years’ experience working in non-profit / higher education accounting capacity
  • Experience and high comfort level with computer-based accounting systems
  • Working knowledge of 1099 and 1042s requirements
  • Management and supervisory experience a plus
  • The successful candidate must possess the ability to exercise good judgement, work independently and meet strict deadlines for management and those imposed by IRS regulations.
  • Must possess excellent customer service skills and can handle escalated issues and the ability to interact with staff in both a collaborative capacity as well as team lead
  • Candidate must have a high level of comfort creating training videos and deliver professional presentations

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Finance
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Oct 07, 2019 (Or Until Filled)
Bargaining Unit
No

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