Job Title: Manager of Accounts Payable & PCard Services
PVN ID: RF-1908-003232
Category: Managerial and Professional
Location: RESEARCH FOUNDATION OF C.U.N.Y.

Job Description

General Description

SUMMARY:

The Manager of Accounts Payables and PCard Services will reconcile the operations and activities of the Accounts Payable and PCard Systems. This position requires the ability to evaluate current processes against regulations and recommend modifications for improvement.

Other Duties

DUTIES & RESPONSIBILITIES:

  • Manage the staff and operations for Accounts Payable processing functions and PCard administration. Also, the Manager will handle the higher priority payments and ACH returns

  • Responsible for the maintenance of disbursement records, analysis of vendor payment issues, the issuance and mailing of checks, electronic transmission of ACH and preparation of wires
  • Manage Purchase Card process including the issuance and suspension of PCards, record retention in PCard database, related banking correspondence, physical control of cards, monthly and annual management reports, and customer support. Candidate must be invested in delivering high-quality customer service to field and internal customers and must be able to provide strong training in this area
  • Act as Internal Revenue Service contact lead for TIN matching process for 1099 preparation. Supervise the review, printing, and mailing of 1099 forms to vendors and ensure compliance with IRS regulations
  • Supervise the 1042s form preparation, printing and mailing process to foreign nationals to ensure compliance with IRS regulations. Reconcile weekly tax withholding submission to the IRS for NRA
  • Perform quarterly review of employee status overlap between W-2 and 1099 to determine adjustments needed
  • Reconciliation of Accounts Payable account 2001 to open invoice report, investigate and reconcile discrepancies
  • Responsible for analyzing and ensuring follow up for aged transactions in Concur
  • The Manager is to analyze, make recommendations, and document new procedures to address system upgrades and changes for AP in conformity with RF and IRS regulations
  • Supervise the preparation, maintenance and use of Sales Tax-Exempt forms for all states applicable for grants staff travel
  • Reconciliation of retiree health and cobra direct debits monthly
  • Candidate must be fully cross trained on various functions within division including non-resident alien tax withholding rules and remain up to date
  • Oversee the execution of Event Management System refunds.
  • Other duties as assigned

Qualifications

QUALIFICATIONS:

  • Bachelor’s Degree in Accounting from accredited institution
  • Three years’ experience working in non-profit / higher education accounting capacity
  • Experience and high comfort level with computer-based accounting systems
  • Working knowledge of 1099 and 1042s requirements
  • Management and supervisory experience a plus
  • The successful candidate must possess the ability to exercise good judgement, work independently and meet strict deadlines for management and those imposed by IRS regulations.
  • Must possess excellent customer service skills and can handle escalated issues and the ability to interact with staff in both a collaborative capacity as well as team lead
  • Candidate must have a high level of comfort creating training videos and deliver professional presentations

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Finance
Status
Full Time
Salary
Depends on Qualifications
Closing Date
Oct 25, 2019 (Or Until Filled)
Bargaining Unit
No

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