Careers Job Description
General Description
The Project Administrator (PA) is responsible for management and coordination of all post-award fiscal matters on an assigned group of grant funded awards. The incumbent manages all phases of these restricted projects from inception, through the billing and final financial reporting stages, to the final closeout process. The incumbent reports to the unit Assistant Director. The PA is part of a two person team and is responsible for the training and supervision of an assistant (APA), meeting standards for quality customer service, and carrying out special assignments. The PA constantly evaluates the progress of assigned projects and advises Principal Investigators and/or senior project staff on maintaining effective budgetary control for allowable expenditures, prudent and timely spending trend, and proactive compliance monitoring.
Other Duties
- Review and analyze Grant or Contract award documents and related information, including approved budgets, preparatory to accounts establishment in the various sub-systems and the General Ledger
- Check application and approved budget when submitted for compliance with CUNY, Sponsors and Research Foundation policies and procedures and guidelines.
- Establish unique restricted accounts for awards; perform validations of documentation to meet Sponsor, CUNY, and Research Foundation requirements.
- Monitor, review and approve payment requests, e-personnel actions, purchase orders and Consultant contracts, independent contractor agreements, release time, summer salary, code cash receipts, etc., utilizing effective budgetary controls.
- Manage and assure RFCUNY compliance with Sponsor terms and conditions, policies and regulations, and other requirements on a regular basis throughout the budget life, related to best practices and prudent stewardship of awards.
- Assist Principal Investigators in the review of and preparation of budget modifications and all matters requiring regulatory guidance and compliance oversight. Works closely with P.I and project staff to ensure highest level of customer service support. Ability to perform training or project review on site or at a campus as needed.
- Prepare interim and final billings and expenditure reports and obtain program reports from principal investigators, as required. Obtain cost sharing data when required and maintains cost sharing files
- Manage accounts receivables and respond to all requirements and special requests related to billing, adjustments handling and preliminary collections activity.
- Provides on/off campus training of grants and contracts support personnel etc.
- Assist in testing, providing feedback, and implementations of new business workflow processes, sub-systems etc.
- Interact at all levels with principal investigators, sponsoring agencies, campus personnel etc. Analyze and prepare financial and other data reports related to project activity.
- Participate in relevant professional activities and personal development in the broad area of post award administration.
- Supervise Assistant Project Administrator (APA) and provide training as needed.
- Assist on/off-site auditors and assist in the preparation of responses in consultation with manager/Assistant Director.
- Perform award closeout process by complying with, RF guidelines, and specific Sponsor protocols, in the timeframe and manner stipulated by Sponsor.
- Maintain a current working knowledge of all pertinent sponsor regulations through review of sponsor terms and conditions, web and published resources, and by attending conferences and training sessions.
- Other duties as assigned by Department Managers.
Qualifications
EDUCATION REQUIRED: College Degree
EXPERIENCE REQUIRED: 3-4 years experience in business related fields such as Accounting, Academic Administration, General Business, Finance or other related professional experience preferred. Analytical skills and financial report preparation experience valuable
QUALIFICATIONS:
- Proven competency in computer literacy (spreadsheet, word processing and database)
- One to two years accounting and/or grants administration experience. Other professional experience may be substituted.
- Well developed oral, written and listening communication skills.
- Ability to interact well with various levels of management and staff.
- Mature level of independence, creative thinking, problem solving and effective, highly competent records management.
- Effective networking and client service skills at all levels.
- Competency in making public presentations and communicating effectively with diverse constituencies
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Grants & Contracts
Full Time
$67,411.77
Jun 19, 2018 (Or Until Filled)