Careers Job Description
General Description
We seek an experienced Collaboration Administrator for our recently awarded 4-year “Simons Collaboration on Extreme Wave Phenomena Based on Symmetries.” The award, made by the Simons Foundation, aims to “advance the frontiers of research in mathematics and the basic sciences.” This Collaboration is comprised of fourteen Principal Investigators (PIs) and collaborators across multiple institutions and will include additional collaborators, postdoctoral researchers, and students as the projects progress. The Collaboration Administrator will be the primary point of contact for all PIs and participants and will carry out administrative functions to facilitate the execution of project goals. This includes, but is not limited to: updating the collaboration website; facilitate research meetings (virtual and/or in-person); plan programming and events; make travel arrangements; process expenditures; lead new hire onboarding; ensure budget compliance; manage data collection and storage. The Collaboration Administrator will report to the Collaborations Director. The primary work-site for this part-time RFCUNY position will be the Photonics Initiative in the CUNY Advanced Science Research Center building in Harlem. However, due to the current COVID-19 pandemic, work will be conducted off-site until further notice.
Other Duties
- Facilitate communications amongst collaborators
- Schedule virtual meetings, primarily via Zoom
- Organize in-person meetings as needed
- Lead recruitment efforts (for students and postdocs)
- Lead new hire processing on RFCUNY
- Process travel reimbursements on RFCUNY
- Make travel arrangements as needed
- Support in assessment of performance of the project
- Collect and store data as needed for reporting
- Administer expenditures of funds as awarded
- Assist with ordering supplies
- Lead project-specific event organization
The ideal candidate will have the following:
- Ability to set priorities, solve problems and exercise sound judgment and initiative
- Ability to interact well and communicate clearly and accurately with a broad spectrum of people
- Ability to multitask and meet deadlines
- Ability follow administrative policies and procedures and articulate policies and procedures in response to inquiries
- Experience in website content development, preferably in on WordPress
- Proficient in use of major software programs for supporting office operations, especially MS Office suite
- Flexibility with off-site and on-site work
Qualifications
- Bachelor’s Degree from an accredited college and two years of related work experience
- Experience in website content development, preferably in on WordPress
- Experience with video conferencing software
- Proficient in use of major RF administrative systems (or equivalent) for reporting on matters related to personnel, resources, schedules, tracking, purchasing, etc. preferred
How to Apply
Upload a resume, cover letter, and two professional references on the RFCUNY job portal.
EEO Info
We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. CUNY is an EEO/AA Employer.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Part Time
Depends on Qualifications
15.00-25.00
Jan 29, 2021 (Or Until Filled)