Job Title: Part Time Office Assistant for the Grants Office
PVN ID: QC-1808-002659
Category: Clerical/Office Services
Location: QUEENS COLLEGE

Job Description

General Description

Reporting to the Assistant Director, Associate Directors, and the Director of The Office of Research & Sponsored Programs, The Office Assistant will provide pre and post award administrative support for the office.  This is a part-time position with health benefits and room to grow.  The Office Assistant must be discreet, professional, but above all patient.

The Office of Research & Sponsored Programs is a high volume office.  The Office Assistant will assist in all phases of office work in ORSP, and as such will be largely responsible for filing paperwork, assist in creating files, addressing walk-ins, answering phones, assisting in budget review and data entry, and assisting the staff as needed. 

Other Duties

RESPONSIBILITIES WILL INCLUDE BUT ARE NOT LIMITED TO: 

  • Maintain weekly filing of various confidential documents through electronic AND hardcopy filing systems
  • Work closely with senior staff to assist in the creation and maintenance of proposal and award files
  • Prepare weekly packages sent to be sent to the Research Foundation
  • Review and submit payment requests, contractual service requests, etc.; on internal overhead accounts, and support senior staff in updating said accounts
  • Assist as needed in general clerical duties such as greeting walk-in visitors, answering the telephone and taking messages, responding to inquiries, photocopying, faxing, and mailing of sensitive material
  • Assist as needed by acting as a liaison between College faculty/staff and The Research Foundation which will require developing a strong working knowledge of the Research Foundation’s E-Systems; interact with faculty members and staff to respond to personnel and purchasing inquiries via the Research Foundations E-Systems
  • Fulfill miscellaneous tasks as needed and requested by the Director, Associate Directors, and Assistant Director

Qualifications

  • 2-3 years office experience necessary
  • Minimum Associate’s Degree (finance, accounting, or computer science background a plus)
  • Knowledge and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access etc.)
  • Attention to detail, multi-tasking, and problem solving skills
  • Strong communication, Interpersonal skills, and approachability are a must
  • Excellent writing skills, communication skills, organization ability
  • Ability to adapt to changing needs and circumstances

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Office of Research and Sponsored Program
Status
Part Time
Pay Range
$20.00-$25.00
Hour(s) a week
20.00-25.00
Closing Date
Nov 30, 2018 (Or Until Filled)
Bargaining Unit
No

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