Job Title: Administrative Services Assistant – Temporary
PVN ID: PS-2405-006261
Category: Clerical/Office Services
Location: CUNY SCHOOL OF PROFESSIONAL STUDIES

Job Description

General Description

About the CUNY School of Professional Studies:

As New York’s leader in online education since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor’s and master’s degree options at the City University of New York, and serves as the University’s only undergraduate all-transfer college. With 24 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor’s degree, progress from an associate’s degree, earn a master’s degree or certificate in a specialized field, and advance in the workplace or change careers.

Description:

The Grants Office is seeking an Administrative Services Assistant to support the closing of the fiscal year.  This position is part-time (approximately 15 hours/week) and is a six (6) month appointment, ideally May through September. 

Other Duties

Payroll related:

  • Help coordinate the bi-weekly submission of timesheets
  • Assist with program director’s questions and concerns regarding payroll and timesheets
  • Send onboarding invitations and update program/project directors on onboarding status
  • Assist with adjusting the payroll system to accommodate the summer hour schedule

Procurement related:

  • Place Target Gift Card Orders
  • Review and prepare for submission Stipend, Scholarship and Fellowship requests
  • Prepare small purchase orders
  • Reconcile P-Card transactions
  • Update the status tracker for ICAs, MOUs and POs
  • Assist with invoice submission
  • Scan and organize confidential documentation
  • Other duties, as assigned

Qualifications

Minimum requirements for the position:

  • A high school diploma or its equivalent (an acceptable equivalent would be a GED) and four (4) years of related work experience; OR
  • An Associate’s Degree from an accredited college and two (2) years of work experience in the required fields OR
  • A Bachelor’s Degree from an accredited college and one (1) year of work

The ideal candidate will possess the following skills:

  • Strong working knowledge of Excel
  • Excellent communication skills, both verbal and written
  • Ability to do detailed work in a fast-paced environment
  • Ability to develop and manage effective tracking and monitoring systems
  • Ability to work independently and as part of a team

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Grants Office
Status
Part Time
Pay Range
$18.00-$24.00
Hour(s) a week
7.00-21.00
Closing Date
Jul 03, 2024 (Or Until Filled)
Bargaining Unit
No

Actions