Careers Job Description
General Description
Reporting
Reporting to the Director of Auxiliary Services, receives daily supervision in the support of basic, professional administrative activities in support of providing financial operational support to the related entities at Lehman College, CUNY. Obtains data, enters data or copy into computers, and proofs data or copy for accuracy and consistency, using guidelines. Drafts charts, spreadsheets, information documents, and visual and written presentation materials using standard formats and information from varying sources. Processes routine financial, HR, procurement, or publication forms and documents. Keeps and organizes accurate records; keeps logs of contacts, inquiries, responses, and other client related interactions. Tracks various program matters; makes calls and follows up on details and tasks as assigned. Assists in planning and executing site visits, special evaluations, and meetings. Refers complex matters to superiors as needed, providing full and accurate details. Operates copy equipment and completes small publishing projects. Performs other duties as assigned
Other Duties
Assists in the processing of accounts payable and payroll for the college’s related entities. .Reviews paperwork to ensure accuracy and completeness, inputs payroll data and invoices to process vendor payments, provides guidance to end users on required documentation, researches and responds to request for information regarding payment history and other related matters.
Track budgets and balances for related entity accounts. Provide information to departments regarding budget balances and funds available for expenditure.
Review financial transactions to ensure adherence to the related entities bylaws and guidelines and follow-up with departments for additional information as needed.
Inputs budget, expenditure and receivable data into CUNYfirst using the appropriate accounts, classifications and chartfields. Assists in the preparation of journal entries and the recording of receipts and expenditures.
Coordinates daily activities with other college departments including Purchasing, Bursars, General Accounting. Relays policies and procedures on the use of related entity funding to departmental users.
Assist in the preparation of materials needed to conduct board business and respond to Board inquiries.
Provides general administrative support, to ensure effective and efficient office operations.
Assist in the sale and distribution of student and faculty and staff parking permits.
Perform related duties as assigned.
Qualifications
Core Competencies
- Ability to organize diverse activities and succeed at multiple projects at once, observing schedules, budgets, and CUNY policies;
- Ability to keep accurate records and maintain libraries of materials;
- Ability to use standard office technology, including copy equipment; ability to use office software commensurate with the job requirements;
- Ability to respond to emergencies with calm and clarity; ability to manage multiple tasks;
- Ability to work with diverse groups and provide excellent customer service;
- Ability to communicate effectively individually and with groups, orally and in writing (including use of computer software).
Minimum Qualifications
Bachelor degree in Accounting, Finance or Business related
Preferred
Bachelor degree in finance, accounting, business or related field which gives the applicant a demonstrated understanding of business operations and best practices.
General knowledge of accounting and auditing principles.
Proficiency in Microsoft Office applications including Excel and Microsoft Word and prior experience in business financial software applications.
Ability to multi task and work in a high paced environment.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Campus Activities
Full Time
$41,686.00
Jan 31, 2022 (Or Until Filled)