Job Title: Administrative Assistant
PVN ID: LA-2301-005368
Category: Clerical/Office Services
Location: LAGUARDIA C. C.

Job Description

General Description

The Workforce Education Center within the Division of Adult & Continuing Education is seeking two Administrative Assistants for the Summer Youth Employment Program (SYEP), and the Work, Learn & Grow Programs within the Workforce Education Center.

This position reports to the Assistant Director and will be one of the lead staff to provide administrative support to staff in on-campus and remote environments; to ensure that the daily administrative operations of the Workforce Education Center (WEC) run efficiently & smoothly. May coordinate a broad range of day-to-day projects and administrative services.

Primary Duties and Responsibilities:

  • Coordinates day-to-day activities based on the director's or administrator's guidance and goals
  • Schedules meetings; screens guests, answer calls, and correspondence; determines nature of visit or inquiry
  • Provides general support to staff and students via remote and in-person situations
  • Maintains accurate up-to-date calendars, briefs, and prepares the director/administrator for the daily activities
  • Alerts team to upcoming important meetings and commitments, tracks correspondence, including email
  • Coordinates large mailings from electronic and other lists
  • Drafts, proofs, and assists with production of brochures and other program
  • Implements processes to improve and streamline office administrative operations
  • Prepares written replies to basic or repetitive inquiries when delegated, initiates action on day-to-day matters not specifically requiring the attention of the director/administrator
  • Assists with participant enrollment processes, e., uploading of required documents into the DYCD data base system
  • Assists with the input of program participants' payroll data
  • Provides assistance with generating and uploading social media posts for all program participants.
  • Responsible for overseeing LaGuardia based SYEP participants on campus, monitor daily sign in & out process, collect and calculate participants weekly hours and enter data into YEPS

Other Duties

 

 

Qualifications

Qualifications:

  • Associates degree and 3 years of experience working in an office or hospitality setting.
  • Bachelor's degree preferred.
  • Experience working with a diverse population
  • Ability to communicate both orally and in written standard form
  • Working knowledge of Microsoft Office and Google Suites
  • Work with the SYEP Summer staff to ensure that program Site Monitors are pre­ assessing and following up with participants' worksites
  • Provides assistance, with generating and uploading social media posts to all program

Core Comptencies:

  • Ability to organize, prioritize, and coordinate day-to-day projects and assignments
  • Ability to work independently and as part of a team
  • Ability to draft basic-to-complex business-related correspondence, minutes, summary documents, etc.
  • Ability to read, understand, and follow administrative policies and procedures
  • Ability to communicate effectively with diverse clients and staff: providing accurate and appropriate information
  • Ability to articulate policies and procedures in response to inquiries
  • Other administrative duties as assigned

Background check and fingerprinting required prior to first day of work

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Worfkorce Education Center
Status
Full Time
Annual Salary Range
$40,000.00 - $42,840.00
Closing Date
Aug 31, 2023 (Or Until Filled)
Bargaining Unit
No

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