Careers Job Description
General Description
The Workforce Education Center within the Division of Adult & Continuing Education is seeking an Administrative Assistant for the Summer Youth Employment Program (SYEP). This position reports to the Program Coordinator and will be one of the lead staff to provide administrative support to staff in on-campus and remote environments; to ensure that the daily administrative operations of SYEP run efficiently & smoothly. May coordinate a broad range of day-to-day projects and administrative services.
PERFORMANCE RESPONSIBILITIES:
- Answer & direct telephone inquires
- Organize and schedule staff and other meetings and appointments
- Provide general administrative support to program staff
- Provide support to participants via in-office and remote situations.
- Provide information by answering questions and requests
- Prepare communications and handle multiple projects
- Maintain computer and manual filing systems
- Enroll Summer Youth Employment Program (SYEP) participants into the YEPs systems
- Assist in the uploading of DYCD required documents for the SYEP participants.
- Input participants’ payroll data and related information
Other Duties
- Perform additional duties as assigned by the Program Coordinator.
Qualifications
- Extreme attention to detail and strong multi-tasker
- Ability to make deadlines in a fast-paced environment
- Ability to prioritize work assignments on a daily basis
- Experience working with the target population
- Excellent problem-solving skills
- Excellent Time-Management skills
- Excellent oral and written communication skills
- Ability to work with a culturally diverse staff and student youth population-sometimes in a virtual setting
Qualifications:
- Associates’ degree and 4-5 years of experience working in an office or in a hospitality setting. Bachelor’s Degree preferred.
- Experience working with diverse youth & adult populations.
- Ability to communicate both orally and in written standard form
- Working knowledge of Microsoft Office Suite
Background check and fingerprinting required.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Workforce Education Center
Full Time
$40,000.00 - $42,000.00
May 08, 2022 (Or Until Filled)