Job Title: Administrative Assistant
PVN ID: LA-2107-004119
Category: Clerical/Office Services
Location: LAGUARDIA C. C.

Job Description

General Description

The ASL-English Interpreting Program at LaGuardia Community College operates through a U.S. Department of Education grant to train K-12 educational sign language interpreters to work with Deaf children here in New York City.

The Program Administrative Assistant reports to the ASL-English Interpreting Program Director and provides support for all administrative, database and fiscal components of the program including: the ASL/English Interpretation Program; the pre-interpreting program; workshops; and the interpreting lab.

Position involves extensive contact with potential students, faculty and current students and alumni.

Primary Duties include the following:

Provide Reception – phones, email, for students, instructors and potential student inquiries
Provide Instructor Support – course websites, ePortfolio, printing, evaluations, room/media requests
Assist Application Process –PR, applications, screening
Monitor student rosters and transcripts
Assist Internship Placements – communication, scheduling, forms
Coordinate Events – workshops, open house, graduation, etc.
Coordinate Program timesheet submission and tracking
Monitor Interpreting Lab – scheduling and maintenance requests
Maintain database systems and statistical data for grant reporting

Other Duties

Additional responsibilities include the following:

Assist the Project Director with day to day operations and projects as needed
Process RID Certification Maintenance Program (CMP) sponsorship
Maintain and update social media channels as needed
Create and distribute electronic Marketing and PR content
Supervise interns and/or work-study students
Maintain Program digital and paper files
Supervise media/book library

Qualifications

Associates degree required; Bachelors degree preferred
Office work experience required, in an educational institution preferred
Excellent oral and written English communication skills
Intermediate Conversational competency in American Sign Language (ASL)
Excellent interpersonal and customer service skills
Detail-oriented, self-motivated, with outstanding organizational skills
Outstanding attention to detail
Advanced proficiency with the following programs: Word, Excel, Access, PowerPoint, Google: Sheets, Docs, Forms; Zoom, Google Meets and MS Teams.
Familiarity with video editing, Photoshop, Illustrator and Mac technology preferred
Working knowledge of social media marketing and webpage maintenance.

 

This is a grant funded position and is contingent upon availability of funding.  

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
ASL-English Interpreting Program
Status
Part Time
Pay Range
$15.00-$25.00
Hour(s) a week
28.00-35.00
Closing Date
Sep 07, 2021 (Or Until Filled)
Bargaining Unit
No

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