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 CTL – Project Manager Job Description

The Center for Teaching and Learning (CTL) is LaGuardia Community College’s dedicated professional development office.  Its mission is to serve a faculty and staff of passionate professionals who constantly reflect upon their training, experience, practice, and goals to create challenging, engaging, and effective learning environments.

Reporting to the Director for Program Development, the CTL Project Manager is responsible for helping to facilitate a variety of CTL functions including program implementation, fiscal monitoring, and program evaluation. Overall responsibilities include collaborating effectively with Academic Affairs staff and faculty, and engaging creatively in CTL budget, program evaluation, and program logistics management tasks.   The ideal candidate will be able to think creatively about program management and systems, communicate clearly and effectively with staff and faculty, be extremely detail-oriented, be able to manage his/her time effectively and prioritize tasks, and be willing to engage in ongoing professional development as needed.   Specific duties and responsibilities are outlined below.

The Program Manager coordinates seminar implementation, budget monitoring and reporting, and day-to-day operations including but not limited to the following tasks:

• Enters expenses and payment information in CTL database;
• Monitors all payment processes, including following up with vendors, RF and tax levy offices as needed when invoices and/or payments are delayed;
• Reconciles RF, Payroll, and Business Office reports with CTL database reports to ensure accuracy, and follows up with appropriate office as needed when discrepancies are revealed;
• Handles all processes related to travel advances and reimbursements;
• Assists with the development and updating of CTL budget projection spreadsheets and reports;
• Keeps track of seminar participants and ensures that the CTL database is kept up-to-date:
  • Enters demographic info about participants once they are accepted into seminars
  • Ensures accuracy and completeness of data by collecting updated personal info sheets
  • Keeps track of any seminar participants who add or drop a seminar
  • Compiles reports on seminar participants as needed for strategic plan and other reports
  • Utilizes data on seminar participation to assist with recruiting
• Assists with securing rooms and facilities for all seminar dates, and works with seminar leaders and room managers to resolve conflicts and effective utilization of spaces;
• Assists with seminar preparation systems and procedures; i.e., checks with seminar leaders in advance to make sure that all room, media, copying, folder preparation, and staffing needs have been requested and that needs are being met;
• Works with seminar leaders to ensure that data relevant to assessing program effectiveness is collected (course codes, etc.);
• Coordinates with IR to ensure that course comparison data is reported according to established calendar (i.e., August and January);
• Collaborates on grant reports, particularly with regard to creating a budget and ensuring that financial and programmatic information needed for compiling reports is available at least one month before report due date;
• Performs related duties as assigned.