Job Title: Human Resource Associate
PVN ID: JJ-2205-004780
Category: Clerical/Office Services
Location: JOHN JAY COLLEGE OF CRIMINAL JUSTICE

Job Description

General Description

The HR Associate will be responsible for providing administrative support to the Director of HR and Executive Director of the Institute.  They will need to be able to respond effectively to staff questions, post job openings, manage calendars and maintain confidentiality.   This position will be responsible for performing a number of administrative duties including, but not limited to, coordinating schedules, meetings, travel, expenses, etc. The Executive Assistant will possess excellent written and verbal communication skills, exercise mature and professional judgment, and have outstanding time management skills.

This position requires strong organizational and multi-tasking ability while ensuring confidentiality. This individual must be self-motivated and should be able to work with minimal supervision. The ideal candidate is a team player who thrives in a fast-moving environment and is accustomed to handling a diverse set of responsibilities.  This role will report directly to the HR Director. 

ABOUT THE INSTITUTE:

As a champion of institutional, structural, and personal transformation, the John Jay College Institute for Justice and Opportunity (The Institute) opens doors and eliminates barriers to success for people who have been involved in the criminal legal system. The Institute is one of twelve research entities that collectively comprise the Research Consortium of the John Jay College of Criminal Justice. The Institute has a diverse portfolio of projects that focus on identifying what it takes for people to live successfully in the community after justice involvement and on increasing the effectiveness of the professionals and systems working with them.  Recognizing the transformational power of education, the Institute focuses much of its work on increasing access to higher education for people with criminal histories.  The Institute’s comprehensive and strategic approach includes direct service, research, technical assistance, and policy advocacy. To learn more please visit our website: https://justiceandopportunity.org/

 

Other Duties

Essential Responsibilities:

  • Respond to inquiries, conducts research, and gathers data for various organizational projects.
  • Provide clerical support including, but not limited to, greeting candidates, interview appointment scheduling, filing, and managing calendars.
  • Utilize attention to detail abilities to manage new hire orientation.
  • Conduct reference checks and employment verification letters.
  • Assist in the preparation of all staff meetings and events.
  • Handle employment-related inquiries from employees and supervisors, referring complex and/or sensitive matters to the HR Director.
  • Respond to general employee queries related to timesheets, leave balances and other HR related inquiries.
  • Manage data entry into the performance management system and other key information systems.
  • Build applicant sources by conducting research and outreach to related businesses providing job opportunity information.
  • Conduct additional strategies to attract a diverse candidate pool.
  • Post jobs on various websites and other diverse job source locations.
  • Set up new employees and partner with hiring managers to complete the onboarding process.
  • Facilitate new hire and intern orientation sessions, and exit interviews.
  • Support HR Director with the performance management process and system.
  • Participate with programs, initiatives, and ad hoc projects as they arise.

Qualifications

  • A Bachelor’s Degree and/or 4 years of work experience in an office setting performing progressive HR responsibilities.
  • Demonstrated discretion and ability to maintain confidentiality.
  • Creative self-starter who can effectively navigate between daily administrative procedures and multiple responsibilities and projects.
  • A strong communicator, both written and verbally
  • Solutions-focused team player who can build trusting working relationships with key agency’s stakeholders
  • Adaptable and interested in learning new tools and techniques.
  • Deadline-focused eye for details and an inclusive approach
  • Strong organizational skills including expert use of Outlook, calendar management, and digital filing.
  • Knowledge of current HR related laws and guidelines.
  • Proficiency with Microsoft Office (Microsoft Word, Excel, and PowerPoint)

Please send resume and cover letter outlinling interest in working for the Institute for Justice and Opportunity.

At the Institute, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.  The Institute believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Institute for Justice and Opportunity
Status
Full Time
Annual Salary Range
$40,000.00 - $45,000.00
Closing Date
Jul 26, 2022 (Or Until Filled)
Bargaining Unit
No

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