Careers Job Description
General Description
The John Jay College Institute of Justice and Opportunit is looking for an Operations Associate that is responsible for providing administrative support, office management and human resources support to the Institute. He/She provides supportive services to the full range of Institute activities and programs, and must show good office and organizational skills, combining attention to detail with productivity. The Operations Associate must also demonstrate quick thinking and problem solving skills, as well as the ability to build and maintain relationships with multiple vendors and Program Staff.
ABOUT THE INSTITUTE:
As a champion of institutional, structural, and personal transformation, the John Jay College Institute for Justice and Opportunity (The Institute) opens doors and eliminates barriers to success for people who have been involved in the criminal legal system. The Institute is one of twelve research entities that collectively comprise the Research Consortium of the John Jay College of Criminal Justice. The Institute has a diverse portfolio of projects that focus on identifying what it takes for people to live successfully in the community after justice involvement and on increasing the effectiveness of the professionals and systems working with them. Recognizing the transformational power of education, the Institute focuses much of its work on increasing access to higher education for people with criminal histories. The Institute’s comprehensive and strategic approach includes direct service, research, technical assistance, and policy advocacy. To learn more please visit our website: https://justiceandopportunity.org/
Other Duties
- General Office Management
- Managing front desk reception by greeting and assisting guests, ensuring supplies are organized and receiving and processing deliveries
- Supporting office operations of all three suites and maintaining supplies and technology inventory
- Processing purchase requests for a wide variety of goods and services
- Researching new vendors and negotiating pricing
- Providing general administrative support to the Operations team
- Human Resources
- Participating in recruitment efforts, by posting job ads and organizing resumes and job applications; scheduling job interviews and assisting in interview process
- Preparing new employee files and orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
- Assist in all aspects of human resources management tasks
- Finance Administration
- Processing invoices for general office and program purchases
- Managing P-card tracking, issuance, and reporting
- Managing electronic and paper filing systems
- Working with the Director of Operations to set up processes to efficiently and effectively improve the infrastructure of the Institute
Qualifications
- Excellent communications skills
- Experience preparing expenditure reports for various audiences (e.g., program staff, director, funders, etc.)
- Proven ability to analyze costs and provide recommendations to Operations team leadership to better manage costs on supplies and vendor services.
- Ability to multi-task in a fast-paced organization and handle multiple projects simultaneously
- Ability to interact effectively and cooperatively with colleagues and partners at all levels
- Ability to negotiate with Vendors
- Experience with MS Office and Outlook
- Proficiency in MS Excel
To apply, please send a cover letter with salary expectations and resume with requisite experience.
At the Institute, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. The Institute believes that diversity and inclusion among our teammates is critical to our success, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Institute for Justice and Opportunity
Full Time
Depends on Qualifications
Jul 27, 2022 (Or Until Filled)