Job Description
General Description
The Prisoner Reentry Institute (PRI) at John Jay College of Criminal Justice is seeking a full-time Operations Associate to provide administrative support to its operations. Under the supervision of the Chief of Staff, the Operations Associate will provide supportive services as well as manage the day-to-day financial transactions of the Institute. The ideal candidate will be an experienced administrator who is willing to learn and who has a proven ability to manage multiple commitments combining attention to detail with productivity.
About the Prisoner Reentry Institute
The mission of the Prisoner Reentry Institute is to spur innovation and improve practice in the field of reentry by advancing knowledge; translating research into effective policy and service delivery; and fostering effective partnerships between criminal justice and non-criminal justice disciplines. Building on faculty expertise and student interest at John Jay College, the Institute's work focuses on professionalizing the field of reentry by providing practitioners and policymakers with practical tools and new ideas to advance their work. The Institute actively seeks financial support for its work from government and foundation sources. It is one of twelve centers and institutes that constitute the Research Consortium at John Jay College. To learn more about our work, please visit www.johnjaypri.org.
Other Duties
Under the guidance of the Chief of Staff, the Operations Associate is responsible for:
ADMINISTRATION
- Overseeing the day-to-day management of the office (maintaining supplies, coordinating work orders, office repairs, etc.)
- Providing general administrative support to the Operations team (assisting with execution of PRI events, assisting with communications, etc.)
- Supervising interns
- Managing special projects as assigned
FINANCE
- Managing purchasing
- Processing invoices
- Reconciling monthly purchase card reports and expense vouchers
- Tracking expenses in real time to monitor program budgets
- Preparing quarterly budget to actual reports on projects
- Assisting with the preparation of financial reports for various funding requests
CONTRACTS
- Assist with preparation and processing of vendor contracts
Other duties as assigned
Qualifications
We are seeking candidates who can operate in a fast-paced, growing environment and who can balance self-directive and collaborative instincts. A Bachelor’s Degree in Business Administration or Public Administration with 3-5 years of related experience is desirable. Candidates must possess the following:
- Experience providing administrative and financial support
- A demonstrated commitment to building and maintaining strong working relationships with diverse stakeholders
- A proven ability to do detailed work in a fast-paced environment
- A proven ability to develop and manage effective tracking and monitoring systems
- Excellent organizational skills and a demonstrated ability to resolve problems professionally and efficiently
- Strong working knowledge of Excel
- Familiarity with budgets and financial reporting
- Experience working in higher education is preferred but not required
- Experience working with the Research Foundation of CUNY is preferred but not required
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Prisoner Reentry Institute
Full Time
$40,000.00 - $50,000.00
Sep 26, 2016 (Or Until Filled)