Careers Job Description
General Description
The National Network for Safe Communities seeks a Financial Operations Assistant to assist in the administration of grant and financial operations, including: coordinating research on and application to government and private sector grants; maintaining compliance with regulations, contact with administrators, and organization of fund disbursement and reimbursement; tracking and executing reporting requirements.
The Financial Operations Associate is a mid-level position that will work collaboratively with the National Network’s Financial Operations team, coordinate with Research Foundation of CUNY staff, and liaise with John Jay College staff. This position reports to the Financial Operations Associate.
Other Duties
- Researches, reviews, and evaluates relevant requests for proposals;
- Tracks other government and institution regulated matters such as human subject research protocols;
- Works with team to collect information for the submission of proposals and assists in drafting proposals;
- Collects and tracks all proposal submissions; follows up with programs on missing data or other materials needed for finalizing the contract terms, budgets, and budget revisions;
- Drafts negotiating points for finalizing the contract terms, budgets, and budget revisions with funding agencies;
- Monitors budget review processes and collects data in support of project progress reviews. Acts as a resource and to the program throughout implementation;
- Coordinates with the Research Foundation to: assign fund account numbers and processes wire transfers; tracks fund account activity; resolve basic business, purchasing, and HR issues; process reimbursement requests;
- Assists professional and technical project staff in the collection and analysis of other research data and information important to the contract;
- Monitors reporting requirements and contributes to reporting drafts;
- Processes travel reimbursements for staff and National Network partners;
- Support regular data entry tracking all financial activity;
- Performs other duties as assigned.
Qualifications
- Knowledge of the field of grants proposal writing, sponsored program and research administration;
- Working knowledge of various government agency and corporate sponsored program requirements and practices;
- Working knowledge of the research regulatory environment and requirements for compliance;
- Ability to learn entrepreneurial skills in developing new sources of sponsorship;
- Ability to analyze proposals and contracts and identify areas needing resolution;
- Ability to work independently and to be part of a team;
- Ability to relate National Network mission to funding goals and opportunities;
- Ability to set priorities and adjust strategies to changing needs;
- Ability to work and communicate effectively with staff, associates, and internal and external constituents;
- Ability to assist in managing special conferences, seminars, presentations, etc.
- Knowledgeable about policy review, data collection, statistical evaluation of data, and strategies for conveying results to users;
- Knowledgeable about legal requirements and institutional policy regarding human subject research;
- Knowledge of key office technology and software for tracking sponsored programs;
QUALIFICATIONS:
- Bachelor’s degree in a related field from an accredited institution, and no fewer than three years (3) of related experience; OR
- A Master’s Degree in a related field from an accredited institution, and no fewer than two years (2) of related experience; OR
- Equivalent experience, as evidenced in professional accomplishments and experience assisting in grants and financial management;
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Criminal Justice
Full Time
Depends on Qualifications
Nov 25, 2015 (Or Until Filled)