Careers Job Description
General Description
Division Overview
The Division of Continuing Education & Workforce Development (CEWD) at Hostos Community College offers educational, career, and personal development opportunities designed to address the needs of the Bronx and neighboring communities. We offer non-credit courses and certificate programs.
Position Overview
Reporting to CEWD’s Finance and Data Manager, Hostos seeks a Data Specialist / Registrar with the skills required to establish, update, and maintain course and student-level information in the internal and external database systems (e.g. CampusCE, Xenegrade, ASISTS, etc.) utilized by CEWD to register students into programs and classes, ensure accuracy in student deposits/vouchers/refunds, and maintain compliance with college, departmental and funder-mandated policies. In addition, the Data Specialist / Registrar will conduct data entry and maintain participant file folders for Hostos CEWD’s WIOA Integrated English Literacy and Civics Education (IELCE) Grant, which trains English Language Learners as bilingual Home Health Aides.
Other Duties
The Continuing Education Data Specialist / Registrar will be responsible for the following duties:
- Clone and update all class sections in alignment with the Continuing Education catalog
- Register students into programs and courses
- Perform registration financial functions regarding deposits, vouchers and refunds / Post cash student receipts
- Coordinate and supervise the processing of all charges, payments and credits affecting student accounts: tuition and fees, deposits and vouchers
- Manage daily billing and the preparation of students billing notifications
- Ensure accuracy of manual billing and compliance with all College and Departmental payment policies
- Research and problem-solve student account issues
- Coordinate the preparation and processing of student refunds as a result of drops/withdrawals and overpayments, in accordance with Departmental guidelines
- Respond to inquiries from internal and external customers regarding all aspects of student billing, payment information, and other student account practices of the College and Department.
- Perform routine data maintenance / design and implement the use of tracking systems
- Create and disseminate reports: enrollment, accounts receivable, etc.
- Engage in data management and entry activities related to Campus CE, Xenegrade, and/or ASISTS
- Ensure WIOA IELCE participant folders are complete, including copies of identification, documents and case notes
- Assist and train CEWD staff in regards to database(s) updates to policies and procedures
- Support administrative staff in the Prow building by ordering all needed supplies
- Process Improvements / Other Assignments – look for and gain agreement on any ways we can improve the processes involved in running the financial aspects of CEWD.
- Other duties as needed
Qualifications
- Ability to work independently and collaboratively in a demanding and complex work environment, to carry out complex assignments in a timely manner; and to adapt to changing situations and priorities;
- Demonstrated interest in working with diverse populations;
- Possess excellent interpersonal, communication, organizational, time-management skills, as well as strong work ethics and commitment for success;
- Ability to analyze data for continuous program improvement;
- Compile data for report submission;
- Computer skills should include MS Office suite (Word, Excel, Access PowerPoint);
- Ability to keep all matters related to students confidential;
- Ability to communicate effectively by conveying simple to complex concepts/processes to members, staff, or other stakeholders as well as listening and responding to the concerns/ideas of others; and
- Completes work within established deadlines.
QUALIFICATIONS
- Associates Degree or higher, and;
- We are seeking a results-oriented professional who has a minimum of 2 years of experience working with diverse populations in an educational capacity, and;
- A minimum of two (2) years’ experience performing responsible related work; AND possession of the core competencies determined to be required at the time of hire.
REQUIREMENTS: Must be available to work some evenings. Travel is minor within the five boroughs.
Please note we are currently on a 70% in-person and 30% remote work schedule, which is subject to change.
This is a grant-funded position and contingent upon availability of grant funds.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Continuing Education
Full Time
$47,000.00 - $50,000.00
Dec 02, 2023 (Or Until Filled)