Careers Job Description
General Description
The Administration for Children’s Services’ Office of Training and Workforce Development and City University of New York Hunter College Silberman School of Social Work partnered to launch the Institute for Leadership Development. The Institute for Leadership Development’s mission is to strengthen the leaders working within public and private child welfare and juvenile justice agencies in New York City to promote the establishment of psychologically safe work environments that embrace equity, transparency, and innovation and strengthen the workforce. There are a variety of training programs housed within the Institute of Leadership Development.
We are looking for individuals who share our passion for developing leaders working in the public sector to support them in meeting the needs of children, youth, families, and communities.
Reporting to the Deputy Director of Budget and Operations, the Program (Budget) Coordinator will work closely with CUNY and ACS colleagues to provide budgetary and fiscal support to both SKIP and ILD programs and ensure successful and efficient program operations.
The Program (Budget) Coordinator will join a team of CUNY colleagues who work on site at one of the ACS locations Manhattan.
Other Duties
- Review and monitor procurement activities
- Collect and review vendor invoices for payment processing.
- Conduct vendor onboarding and collect essential documents for contract processing, ensure SOW is aligned with program needs.
- Manage vendor agreement record and reconcile agreement expenses.
- Provide day-to-day support to the Deputy Director of Budget and Operations as well as fiscal support to program staff as needed.
- Support the program with executing order requests for catering, supplies, learning materials, swag, equipment etc.
- Attend meetings as required and necessary to fulfill the needs of the department and to support timely meeting of the deliverables
- Provide support to program leadership with special projects when needed.
- Communicate effectively and maintain positive, courteous, supportive, and professional working relationships with all levels of contacts.
Qualifications
- Bachelor’s degree in related field
- 2-4 years of experience working in an office setting; two years of administrative and customer service experience in an office setting
- Experience with procurement in a non-profit organization preferred.
- Experience with budgets and web-based budget tracking systems.
- An exceptional commitment to accuracy and attention to detail.
- High degree of flexibility and maturity to work in an innovative, fast-paced environment, and to readily embrace change.
- Ability to show initiative, critical thinking, reasoning and problem solving.
- Strong interpersonal and communication skills
- Work independently and identify potentially more effective methods of work operation.
- Sensitivity and experience working with diverse cultural and linguistic populations.
- Knowledge of MS Office (i.e., Microsoft Word, Excel, PowerPoint).
- Commitment to a collegial workplace is required.
Hours: 35 hours/week (daily schedule 9am-5pm) currently working on hybrid schedule.
Applicants are asked to submit a cover letter that details how your qualifications match this position description along with a resume and contact information for three references.
All staff working on this project in partnership with the ACS WI will be employees of the Research Foundation of the City University of New York. Employment is contingent on satisfactory clearances.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Silberman School of Social Work
Full Time
$55,000.00 - $65,000.00
Jun 07, 2024 (Or Until Filled)