Job Title: Administrative Coordinator
PVN ID: CC-2307-005730
Category: Administrative Services
Location: The CITY COLLEGE of NEW YORK

Job Description

General Description

City College of New York’s (CCNY) NOAA funded Center for Earth System Sciences and Remote Sensing Technologies (CESSRST-  https://www.cessrst.org/) has an immediate opening for an Administrative Coordinator.  CESSRST is a consortium of 6 institutions led by CCNY, and including University of MD Baltimore County, Hampton University, University of Puerto Rico Mayaguez, University of Texas El Paso, and San Diego State University. Administrative Coordinator is a critical member of the Center administration team with main responsibilities focused on providing administrative and logistics support for Center Cohort Students (Undergraduate to PhD level) through their tenure as a NOAA CESSRST fellow.

In this role, the Administrative Coordinator will assist CESSRST by supporting Center management and student activities from recruitment through graduation and job placement.

Other Duties

Responsibilities include but are not limited to:

  • Recruitment logistics, planning and scheduling recruitment activities to ensure effective outreach and recruitment of students from underserved communities in NOAA Sciences. This includes recruitment at Center institutions, other higher education institutions including Minority Serving Institutions, and at national conferences held by professional organizations.  It also includes recruitment through effective electronic communication venues.
  • On-boarding process for new students from admissions, to placement, and assistance with the Individual Student Development Plan on the Center Management Information System
  • Support for Students, CESSRST and NOAA Mentors, Education Expert, and Distinguished Research Scientist through the NOAA Experiential Research and Training Opportunity Internship (NERTO) process. This includes helping navigate the planning for the internship, application to the internship, and helping students with onsite NERTO logistics planning and preparing NERTO budget estimates for Center Management review.
  • Assist the various Center committees with planning and running workshops, Seminars, Symposium, and meetings. Committees include the Professional Advancement and Career Engagement (PACE), Competency, and Recruitment
  • Monitor email account and respond to student inquiries
  • Assist students with resume preparation, review and track resumes, career placement, job application process, and NOAA job application
  • Track and report on student progress and required tasks
  • Support the Center Data and Information Manager in validation of student information and data, and filling data gaps.
  • Support preparation of various Center reports
  • Support Center Communications including newsletters, web content, flyers, etc.

Qualifications

  • Bachelors Degree (Masters Degree a preferred)
  • Degree in STEM, Management, Education or Communication preferred
  • Excellent Oral and written communication skills
  • Minimum of 2 years experience in management, higher Ed, and/or Student training programs.
  • Expediency in use of software and online/cloud-baserd tools a big plus.  These include, but are not limited to  spredsheets software (MS EXCEL), presentation Software (e.g. PowerPoint), flyer and newsletter design tools, Web site design,  etc.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
NOAA CESSRST Center
Status
Full Time
Annual Salary Range
$70,000.00 - $90,000.00
Closing Date
Sep 13, 2023 (Or Until Filled)
Bargaining Unit
No

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