Job Title: Project Coordinator - CUNY in the Heights
PVN ID: BM-2302-005440
Category: Instruction and Social Service
Location: BOROUGH OF MANHATTAN C. C.

Job Description

General Description

BMCC seeks a skilled Project Coordinator Continuing Education & Workforce Development. The Project Associate will report to the Director of Programs and Special Projects.

The Project Coordinator will manage allied health and tech programs under the grant funded and tuition-based projects for CUNY in the Heights location. She/he will assist with program coordination including, marketing programs, information sessions and recruitment, tracking participants’ training and results, facilitate with life skills workshops, coordination of course curriculum, schedules, student handbook, orientation sessions and assessment.

 Major Responsibilities:

  • Manage courses; submit timesheets for payroll, submit paperwork for purchase orders and hiring of instructors.
  • Work with other Program Managers to replicate and implement processes for programs at CITH
  • Conduct student in-take process, including the administration of self-assessment and performance instruments as needed
  • Target outreach and recruitment using social media and email blasts
  • Coordination of technology and Allied Health open houses, course descriptions and write-up for marketing; CE website, program fliers and catalogue.
  • Conduct Facilitator led Virtual Info Sessions
  • Use digital on-line tools to collect student documentation.
  • Create training program folders and labels for accepted individuals
  • Generate student letters/emails of rejected and accepted; track rosters and update accordingly
  • Update student handbook and distribute in accordance with respective courses.
  • Conduct Student Orientation on the first day of classes.
  • Collect attendance and
  • Conduct Midterm Progress Meetings
  • Prepare certificate of completion
  • Distribute and collect student and program surveys
  • Assist the Director with miscellaneous administrative duties, including, faxing, copying, calendar management, screening calls, generating reports, typing memos, correspondences, filing, student registration/open houses, statistical data of enrolled participants and various required student paperwork and presentations.
  • Other administrative duties as required by the Director or Program Manager(s) of this project.

Other Duties

  • May administer high stakes exams. TABE
  • Deal with large numbers of examinees, (200 -500) throughout the year.
  • Ensure that identification, admission, seating, and monitoring of examinees
  • Prepare testing materials and exam rooms prior to examinees arrival, and monitor the conduct of examinees during the testing periods.
  • Conduct testing for long distance learning.
  • Coordinate with institutions to ensure examinations are available at the needed time.
  • Assist with front desk operations and/ or other miscellaneous requests as needed
  • Other duties as assigned by dean, director, program director

Qualifications

  • Associate Degree required.  
  • Bachelor’s preferred in a related field from an accredited institution, and no fewer than six years (6) of related progressively responsible professional experience of which three years (3) will be administrative support/ program coordination experience.

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Center for Continuing Education/CUNY in
Status
Part Time
Annual Salary Range
$45,000.00 - $50,000.00
Closing Date
May 23, 2023 (Or Until Filled)
Bargaining Unit
No

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