Careers Job Description
General Description
Baruch College seeks a dynamic, customer-service, and detail-oriented individual to serve as an Administrative Assistant in the Office of College Advancement, reporting to the Office Manager. The Administrative Assistant will provide support and outreach for the department, which includes assisting in the areas of Advancement Services, Alumni Relations & Volunteer Engagement, and Fundraising. This position is an exciting opportunity in a dynamic, fast-paced environment that interfaces with internal stakeholders, and external alumni, donors, and volunteers.
Other Duties
Responsibilities include and not limited to the following:
Payment and Requisition Request: Review, verify, and prepare vendor payment requests, ensuring all necessary documentation is obtained. Log payments in the advancement data system and create purchase requisitions/orders as initiated by the Office Manager.
Administrative Support: Provide comprehensive administrative support to the Office of College Advancement, including serving as the primary customer service representative, addressing alumni inquiries promptly via email, telephone, and in-person.
Office Management: Assist with mailing, shipping, and maintaining office equipment.
Communication: Answer telephones, respond to voice messages and direct calls to the appropriate team member.
Student and Employee Support: Assist with student timesheets and/or recruitment and the onboarding process for part-time employees. Reserve conference rooms and submit facility work requests.
Merchandise and Programs: Assist Alumni Relations with the organization of Alumni merchandise and support of the alumni ID card program.
Event Support: Provide support for board meetings and other events. Liaise with Advancement Services team on various alumni data projects.
Assist with other projects as needed.
Qualifications
- Bachelor’s degree required.
- A minimum of one year or more experience in higher education development or non-profit setting preferred.
- Proficiency in Microsoft Office suite.
- Advanced computer skills.
- Excellent written and verbal communication skills and problem-solving skills.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Office of College Advancement
Full Time
$49,960.00 - $51,781.00
Nov 05, 2024 (Or Until Filled)