Careers Job Description
General Description
The Administrative Coordinator role is a fast-paced position and responsible for troubleshooting problems encountered during all phases of the internship cycle. This role involes supporting the campus, students, and employers.
About the Program:
Career Launch/Spring Forward invites four college campuses to serve as industry hubs. Each hub specializes in internship placements within specific industries. Students apply to their hub of choice and once accepted, explore their careers by interning in a job related to their major that requires a college degree. The Marketing & Communications hub recruits students from throughout CUNY who haven not had substantial paid professional experience but who are ambitious, bright, and ready to apply what they have are learning in the classroom in the professional world.
The hub matches students to their designated worksites and manages relationships between student interns and employers. Interns have the opportunity to build skills, extend their professional networks, add to their resumes, and contribute to employers throughout NYC’s key industries: Community and Social Services, Healthcare, STEM and Green, and Marketing and Communications. Employers benefit from CUNY students’ many talents and knowledge.
About the Position:
The Administrative Coordinator will be an employee of The Research Foundation of CUNY and report to the Program Manager. This is a full-time (35 hours/week), temporary, hybrid position that is eligible for benefits. The position is currently funded thru October 1, 2023 with the possibility of an extension thru September 2024.
Other Duties
Administrative affairs - 70%
- Spearhead projects and see them through to successful completion
- Research, learn, and train on administrative tools and best practices and processes for the hub
- Anticipate and respond to needs of the Marketing and Communications Hub
- Create and update student and employer help supports
- Own and manage student timesheet and payroll processes for the hub
- Create communication materials and monitor communication channels to address common concerns of campus, students, and employers
- Manage and support complete complex projects for Hub staff
- Collaborate with Central Office and other Hubs to align various components of the program and ensure seamless and efficient implementation
- Recommend processes that streamline work
Recruitment & Selection Support - 10%
- Assist staff with student and employer recruitment, selection, and matching
- Ensure 100% student and employer onboarding and training completion
Other - 20%
- Perform data entry and analysis
- Manage logistics and technical aspects of scheduling workshops and events
- Attend required departmental staff meetings
- Complete other duties as assigned
Qualifications
Minimum qualifications
- Associates Degree
- Customer service-related work experience
- Strong writing skills
- Detail-oriented and willingness to support a team
- Flexible and can-do attitude with ability to deal with uncertainty
- At least intermediate knowledge of Excel and other Microsoft Office products
- Ability to communicate with different audiences professionally and appropriately
- Proactive and solution-oriented
- Strong ability to engage with technology and learn new products
Preferred qualifications
- 1+ years administrative experience
- Prior experience working in student or career development field
- A self-starter and history of remote or hybrid work
- Proclivity for creative problem solving
- Previous team-based professional work
- Public speaking experience
- Prior relationship to CUNY, such as CUNY graduate, staff, or faculty member
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Starr Career Development Center
Full Time
$25.00-$28.00
Jan 09, 2025 (Or Until Filled)