Careers Job Description
General Description
Baruch College seeks a dynamic, customer-service, and detail-oriented individual to serve as an Administrative Assistant in the Office of College Advancement, reporting to the Office Manager. The Administrative Assistant will provide support and outreach for the department, which includes assisting in the areas of Advancement Services, Alumni Relations & Volunteer Engagement, and Fundraising. This entry-level position is an exciting opportunity in a dynamic, fast-paced environment that interfaces with internal stakeholders, and external alumni, donors, and volunteers. Responsibilities include and not limited to the following:
Other Duties
- Serve as primary customer service team member, responding in a prompt manner to e-mail, telephone, and face-to-face inquiries
- Support the planning, logistics, communications and follow up from board meetings
- Support with accounts payable, including vendor payments and data entry in advancement data system
- Assist with student timesheets & the recruitment process (FWS)
- Schedule meetings, book, set up rooms for meetings and events, and assist with event prep including name tag printing
- Provide support with mailing, shipping, the upkeep of office equipment and supplies; make and distribute copies
- Assist with Updating Office calendar
- Liaise with Advancement Services team on various data projects, including updating alumni event attendance records and volunteer engagement coding
- Manage the design, production, and distribution of branded merchandise
- Oversee alumni ID card program in tandem with Baruch Security and Library colleagues
- Assist Office Manager with other projects as needed
Qualifications
Bachelor’s degree required. A minimum of one year or more experience in higher education development or non-profit setting preferred. Proficiency in Microsoft Office suite. Advanced Computer skills. Excellent written and verbal communication skills and problem-solving skills.
Microsoft Office experience required.
Salary commensurate with education and experience.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
College Advancement
Full Time
$40,000.00 - $47,500.00
Dec 28, 2022 (Or Until Filled)