Annual Leave

Annual leave is paid time off granted to RFCUNY eligible employees for the purpose of vacation, personal business, and family illness or other family emergencies, religious holidays, days of special observance, etc. All RFCUNY employees are eligible to accrue annual leave with the exception of:

• Part-time Instructors- Employees working on a Part-time basis under the titles: RFCUNY Grants Sponsored Instructor or RFCUNY Grants Sponsored Teacher.
• On Call, Temporary, Seasonal, and Graduate Research Assistants (GRAs).

Annual Leave eligibility is based on the primary position’s classification. For employees who hold multiple positions with differing classifications, only the primary position will determine whether annual leave is accrued. For example, an employee with a regular position as the primary position with an additional On-Call, Part-Time Instructional, Seasonal, or Temporary position, will be eligible to accrue annual leave on all positions.

For employees with multiple positions, the primary position is the position with the greatest length of service. Temporary, Seasonal, On Call, part time instructional, and GRA positions do not alter the primary position designation unless the employee’s service in these positions becomes greater than service in any other position. Where length of service is equal, the position with the greatest average weekly hours will be used to determine the primary position. Covered employees are subject to the terms and conditions set forth in the collective bargaining agreement.

Full and Part-time employees begin accruing annual leave from the first day of employment. The rate at which the employee accrues annual leave is based on the years of service with the RFCUNY as well as the hours an employee works. Annual leave accruals are not earned on Fair Labor Standard Act (FLSA) hours.

Employees must take all accrued annual leave prior to termination unless other arrangements are made for its use or payment. The maximum amount of annual leave an employee is permitted to carry over into the new calendar year is 175 hours. 

Viewing Accrual Balance

Employees can view and manage their annual leave accruals in OneRF under Absence.

Charging Annual Leave

The minimum unit of time charged against annual leave is one hour with additional leave charged in multiples of one-quarter hour. Authorized holidays that fall within a Full-time employee’s authorized annual leave will not be charged against annual leave. If a physician’s or hospital certificate supports a report of illness during an employee’s authorized annual leave, those days of illness may be converted to sick leave.

Scheduling Annual Leave

The Project Director shall meet with the employee within 30 days of the employee's appointment or re-appointment start date to schedule the employee's annual leave during the appointment or re-appointment period. The use and scheduling of all annual leave must be approved in advance in writing by the employee's Project Director. Employees must be scheduled to take all accrued annual leave before their expected employment end date unless other arrangements are made for its use or payment. Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee's annual leave earned within the employment period not feasible, any accrued and unused annual leave will be paid out at termination (separation from RFCUNY).

Accrued Annual Leave at Termination

Where the Project Director requires that the employee work a schedule which makes use of all or part of the employee's annual leave earned within their employment period not feasible, any accrued and unused annual leave must be paid out at termination.