Careers Job Description
General Description
We are currently seeking a detail-oriented and highly organized Payroll Coordinator in the Personnel Services Unit within the CUNY Office of Academic Affairs. This position will manage payroll and personnel related activities for staff members at CUNY Central, with expertise in timesheet entry and some budget management. As a Payroll Coordinator, you will play a crucial role in ensuring accurate and timely processing of employee payroll, managing timesheet entries, and overseeing grant-related financial activities. This position requires a strong understanding of payroll processes, budgets, and exceptional attention to detail.
Reporting to the Supervisor of Personnel Services, the Payroll Coordinator’s duties and responsibilities will include, but are not limited to the following:
Payroll – 70%
- Manage the entry and verification of timesheets on a bi-weekly basis, ensuring accurate recording of hours worked, time off, and other relevant information
- Meet bi-weekly payroll and internal deadlines
- Collaborate with RFCUNY payroll team and program timekeepers to resolve any discrepancies or issues related to timesheets and payroll
- Provide guidance and support to employees and programs regarding payroll-related inquiries and timesheet entry processes
- Responsible for ePAF modifications by following personnel budgets
- Work with programs to prepare journal entries as needed
- Work with programs to prepare retroactive salary increases
- Prepare annual leave payouts as needed
- Calculate funding needed to cover personnel salaries based on allocated amounts via program budgets
- Work with programs to prepare personnel expense reports as needed
Data Tracking and Reporting – 20%
- Ensure accuracy and integrity of all program data
- Enter data via Access database on a bi-weekly basis
- Ensure discrepancies are properly corrected
- Compile required documentation for reports, supporting program in all reporting needs
Other Duties
Other – 10%
- Respond to inquiries regarding employers/supervisors’ policies and procedures of program, e.g. approving payroll, time and leave requests, etc
- Attend staff meetings and training as required
- Provide support to other teams within the Personnel Services Unit as needed
- Perform special projects and other duties as assigned
Qualifications
Minimum Qualifications
The successful candidate will have the following knowledge, skills and abilities:
- Two+ years’ experience in program administration, student development, or another relevant field
- Strong verbal and interpersonal communication skills with a focus on providing excellent client services
- Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff, and external partners
- Ability to exercise good judgment and apply problem-solving skills
- Strong computer proficiency using standard office software programs, particularly Microsoft Excel
- Experience working collaboratively in a team-oriented and outcomes-focused environment
- Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines
Preferred Qualifications
- A bachelor’s degree preferred or equivalent combination of education and experience in lieu of a bachelor’s degree
- Experience with payroll, timesheet entry, and budget knowledge
- Experience with RFCUNY’s Webreport and time and leave system
- Experience with I-9 and E-Verify
Work Environment and Physical Requirements
- This position is based in a professional office environment and follows a hybrid work schedule
- A laptop and other necessary equipment may be provided to support remote work
- While performing these duties, the employee may be required to:
- Sit for extended periods
- Use a computer and other office equipment
- Occasionally lift or move items up to 20 pounds
Reasonable accommodations will be provided to individuals with disabilities or other needs in accordance with RFCUNY policies and applicable laws.
- Ability to travel to other CUNY sites as needed.
RFCUNY Benefits
RFCUNY Employee Benefits and AccrualsAbout the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.
Equal Employment Opportunity Statement
Key Features
Part Time
$32.97-$34.07
0.00-19.00
Nov 12, 2025 (Or Until Filled)