Job Title: Assistant Program Coordinator, Building Optimization
PVN ID: VA-2508-006978
Category: Managerial and Professional
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

Through its partnership with the City of New York, CUNY’s Building Performance Laboratory is hiring qualified energy management professionals to serve as on-site consultants and fill critical staffing capacity needs at the Department of Citywide Administrative Services’ (“DCAS”) Division of Energy Management (“DEM”). For background, DEM serves as the hub for energy management for City government operations. DEM develops the City’s annual Heat, Light, and Power Budget; manages the City’s electricity, natural gas, and steam accounts; helps their agency partners identify and pursue energy-saving opportunities; does energy efficiency and clean power generation projects across the City’s portfolio; and implements operations and maintenance best practices. Specifically, DEM is tasked with leading the City’s efforts to reduce emissions from City government operations 40 percent by 2025, 50 percent by 2030, and 80 percent by 2050 from a Fiscal Year 2006 baseline.  To meet these goals, DEM is committed to collaborating very closely with the agency partners to help them achieve major emissions reductions in their buildings.  

For this specific role, on behalf of DEM, CUNY BPL seeks an Assistant Program Coordinator to serve with DEM’s Building Optimization Team (“BOT”) within the Operations Unit. The Assistant Program Coordinator will be collaborating in the delivery of comprehensive energy efficiency controls projects citywide.  The Assistant Program Coordinator will support in coordinating, managing, and reviewing projects within the Preventative Maintenance program.  The position requires some data analysis experience, project management experience, and the ability to think strategically and make recommendations. 

This is a hybrid position working on-site 3 days a week at 1 Centre St, New York, NY 10007. NYC residency may be required for continued employment. Immigration sponsorship is not available through this program.

Other Duties

Under the leadership of the Senior Project Manager, the person’s responsibilities may include the following:

  • Data management | Lead on a subset of crucial aspects of data management including but not limited to: (1) project’s status and key dates tracking, (2) project’s energy tracking, (3) project’s measure tracking, and (4) project’ budget tracking. Data management will be facilitated on both DEM’s Salesforce application and custom-built Microsoft Excel trackers. The tracking will support BOT in maintaining the program’s key performance metrics.
  • Project management | Support BOT with the management of a portfolio of building controls projects that range in project scope and budget. Tasks include but are not limited to: (1) providing support on cost estimation, (2) ensuring good project records are maintained, (3) reviewing invoices for accuracy and compliance and (3) providing support on project auditing.
  • Stakeholder engagement | Support BOT in facilitating routine correspondence with City agencies and building controls contractors primarily to drive project management, setting clear expectations with City agencies on relevant work, and building professional connections to improve program success.
  • Inter-agency coordination | Provide ad-hoc support not only within BOT but also across DEM as it pertains to data management.
  • Program expansion | Support BOT in the further expansion of an innovative City-wide building optimization program that centers around preventative maintenance and utilizing advanced analytics to automate controls to optimize operational and energy efficiencies.

Qualifications

  • A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
  • High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
  • Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least on year of experience was described in “1” above
  • Demonstrated experience producing high-quality data analysis and reports; knowledge of data management, visualization and dashboarding systems
  • Experience with project management operations, including but not limited to project planning, scope development, project implementation oversight, site inspections, and project close out
  • Familiarity with customer relationship management (CRM) software (i.e., Salesforce, Monday.com, etc.)
  • Knowledge of energy savings calculations, greenhouse gas emissions calculation methodologies, and NYC Local Laws addressing green buildings and energy efficiency
  • Strong experience in effective communication (both oral and written), including proficiency in Microsoft Word and PowerPoint
  • Strong experience in quantitative analysis, including proficiency in Microsoft Excel
  • Strong written and verbal communication skills

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
DCAS, Division of Energy Management
Status
Full Time
Annual Salary Range
$60,000.00 - $70,000.00
Closing Date
Oct 18, 2025 (Or Until Filled)
Bargaining Unit
No

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