Job Title: Project Archivist
PVN ID: VA-2506-006904
Category: Research
Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS

Job Description

General Description

CUNY’s Office of Library Services (OLS) seeks a highly motivated and detail-oriented individual to serve as a Project Archivist based at Baruch College.

The position is part of the Cultivating Archives and Institutional Memory Project, funded by the Mellon Foundation. This is a part-time position, working approximately 15 hours per week for a total of 354 hours (approximately 23 weeks).

The Project Archivist will work on-site at Baruch College and will report to the Head of Archives and Special Collections. Applications will be reviewed on a rolling basis, and interviews will take place before the position's closing date of July 25th. 

The Project Archivist will assist campus archivists with archival operations, including: 

  • Processing: arranging, describing, and rehousing archival materials, publishing DACS-compliant finding aids using ArchivesSpace
  • Digitization: scanning and cataloging collections for digital access, potentially to include our Yearbook collection
  • Reference services: coordinating and supervising research appointments, pulling requests for researchers, and/or conducting research and making scans upon request to fulfill reference requests
  • Perform special projects and other duties as assigned

Other Duties

Qualifications

Minimum Qualifications  

  • MLIS degree or currently enrolled student 
  • At least one year of previous hands-on experience working with archival collections (including part-time positions, internships, etc.) 
  • Familiarity with archival standards for preservation, arrangement, and description

Preferred Qualifications 

  • Familiarity with metadata and archival description standards (DACS, EAD, and Dublin Core) 
  • Previous experience digitizing print collections 
  • Working knowledge of ArchivesSpace or similar collection management software tools

Work Environment and Physical Requirements 

  • All work will be performed onsite at the Baruch College Library 

While performing these duties, the employee may be required to:  

  • Use a computer and other office equipment 
  • Lift or move boxes up to 25 pounds 

Reasonable accommodations will be provided to individuals with disabilities or other needs in accordance with RFCUNY policies and applicable laws. 

RFCUNY Benefits

RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department
Baruch Library's Department of Archives
Status
Part Time
Pay Range
$51.94-$51.94
Hour(s) a week
8.00-18.00
Closing Date
Aug 27, 2025 (Or Until Filled)
Bargaining Unit
No

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