Job Title: Web and Database Administrator
PVN ID: VA-2204-004737
Category: Managerial and Professional

Job Description

General Description


Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State.



The Web and Database Administrator is responsible for the Institute’s varied data systems and its website. The Administrator is a valued member of the Institute’s leadership team, providing communications and data tools and functionality for project management, operations, and reporting. The Administrator works with project directors and staff to design data systems and functionality that is responsive to the needs of each individual project, while also ensuring that lessons and learnings are shared across projects for enhancements and efficiency.

The Administrator leads the team that is responsible for requirements gathering, database and interface design, reporting and analysis design, full-stack build, API integrations, hosting management, ongoing maintenance, refinement and redesign. The Administrator supervises Web and Database Specialists and reports to the Deputy Executive Director.



Leadership and Management

  • Lead the work in designing new web-based databases and communications tools for individual Institute projects, especially for pilot projects
  • Serves as a thought leader, addressing challenges that need complex and comprehensive solutions and makes connections across projects to improve organizational effectiveness and efficiency
  • Participate in partner meetings with regulatory agencies and software developers to integrate Institute systems with external systems and facilitate data transfers
  • Supervise, train, and coordinate a team of two Web and Database Specialists


Data System Development

  • Create and maintain internal web-based data system for Institute project directors, coordinators, and staff to track services offered, client activity and data, and project expenditures for numerous projects and internal teams, adding new user features as needed
  • Manage and maintain MySQL database management, including loading, updating, recovering, refreshing, testing, using, and interpreting data
  • Design and maintain database functionality to be integrated into the public-facing website, e.g. event registration, program applications, etc.


Website Supervision

  • Supervise staff on updating website with new content, promotions and various web-related functions; work with program staff as needed to develop new content
  • Propose, design, implement, and test new web pages/web features (e.g., blogs, videos, event registration, polling systems, etc.);
  • Analyze and track site performance;
  • Oversee maintenance and design of Institute blog (WordPress), explore additional functionality as needed


Systems Integration

  • Research apps, add-ons, features, and integrations that improve workflow and usage of third-party systems
    • Mail Chimp – contact management, synchronizing and transactional emails
    • Zendesk – communications ticketing system
    • Symplicity – career services management system
    • Google Maps API
  • Custom APIs with data partners

Other Duties

  • Attend staff meetings and trainings as required.
  • Perform other duties as assigned by the Executive Director, Deputy Executive Director and in response to leadership team initiatives.


Minimum Qualifications

  • Bachelor’s degree in computer science, information science, or management information systems, or related field
  • 5+ years’ experience of web and database development for a multi-faceted, multi-project organization, designing customized web and database tools and integrating data systems
  • Supervisory experience inclusive of providing training, delegating tasks, and evaluating performance for a small team of database specialist
  • Fluency in back end development, specifically PHP and MySQL
  • Experience and working knowledge of front-end development: HTML, CSS, and JavaScript (jQuery)
  • Ability to work independently and collaboratively in a fast-paced and demanding work environment as part of an administrative team
  • Excellent oral and written communication skills; ability to explain complex concepts clearly to users
  • Demonstrated ability to apply creative and technical knowledge to Web and database tool development


Preferred Qualifications

  • Experience within educational institutions is helpful


Physical Requirements

  • This position is located in a professional office environment and is currently hybrid, working 70% in person (7 days) in office and 30% remote (3 days) during every two-week payroll cycle. Laptop may be provided if needed to support working remotely.

  • While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 20 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.


As of May 27, 2022, all candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law and criteria. Being fully vaccinated is defined for this purpose as two weeks after a final dose in primary series of an authorized COVID-19 vaccine (example: two weeks after the second dose of a two-dose vaccine such as Moderna or Pfizer, or two weeks after a single dose vaccine such as Johnson and Johnson). Final candidates must be fully vaccinated as of their first day of employment.  Newly hired employees will be sent an email with instructions on how to upload their vaccine information on the Research Foundation portal.


How to Apply

Provide a resume and cover letter specifying your qualifications, experience, and interest relevant to this position. Please include link(s) to portfolio and/or web development projects demonstrating your skills.



We are committed to enhancing our diverse academic community by actively encouraging people of all race, color, religion, gender, gender identities or expressions, sexual orientation, national origin, genetics, disabilities, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with disabilities act/E-Verify employer.

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Full Time
Annual Salary Range
$90,000.00 - $96,000.00
Closing Date
Oct 19, 2022 (Or Until Filled)