Job Title: Registry Specialist
PVN ID: VA-2108-004201
Category: Instruction and Social Service

Job Description

General Description


Children need to spend their most critical years with dedicated, educated, trained, and well-compensated individuals in order to thrive. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State.


The Aspire Registry is New York’s early childhood workforce data system and is part of New York Works for Children, the state’s integrated early childhood professional development system. The Registry Specialist is responsible for providing key support in the implementation of PDI’s workforce registry project. The workforce registry is a web-based system that helps early childhood providers track their ongoing professional development, education, and experience, and helps them find professional development. The Registry Specialist will work closely with other staff to implement day-to-day operations of the system, as well as provide basic support to registry participants.


Data Entry  

  • Review paper and electronic files for discrepancies and errors
  • Enter data with attention to speed and accuracy

Basic Customer Service  

  • Provide basic technical assistance related to the Registry by e-mail through our ticketing system.

Administrative Duties  

  • Execute weekly mailing jobs
  • Assist with the preparation of meeting materials, taking minutes, and disseminating minutes in a timely fashion.
  • Track and effectively process various requests through our form management tool
  • Responsible for the distribution of materials, membership cards and promotional items to our membership

Other Duties

  • Attend staff meetings and trainings as required.
  • Perform special projects and other duties as assigned.




  • Associate’s degree in Early Childhood Education or a relevant field of study
  • Ability to work independently and collaboratively in a fast-paced, demanding, and complex work environment.
  • Must possess the ability to work within a team.
  • Excellent time management and telephone skills.
  • Strong knowledge of Microsoft Word and Excel required (knowledge of additional programs a plus).
  • Strong computer skills required; candidates will be tested during the interview process.
  • Ability to synthesize large amounts of information
  • Strong written and oral communication skills required.
  • Strong organizational skills.
  • Ability to work with diverse ethnic and cultural organizations and individuals.
  • Bilingual preferred but not required (Spanish, Mandarin, Cantonese, or Russian).

Physical Requirements

  • This position operates in a professional office environment. This role routinely uses standard office equipment such as personal computers, laptops, tablets, smart phone, photocopiers, filing cabinets and other presentation materials.
  • While performing these duties, the employee is required to perform physical activities such as, but not limited to, lifting items (up to 30 pounds), bending, reaching, sitting for prolonged periods of time. Reasonable accommodations will be made for employees with disabilities or other needs per RFCUNY policies.


How to Apply


Provide a resume and cover letter specifying your qualifications, experience, and interest relevant to this position.


EEO Info

We are committed to enhancing our diverse academic community by actively encouraging people of any race, color, religion, gender, gender identity or expressions, sexual orientation, national origin, genetic information, disability, age, or protected veteran status to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion.  CUNY is an EEO/AA Employer.


About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Full Time
Annual Salary Range
$33,000.00 - $36,000.00
Closing Date
May 02, 2022 (Or Until Filled)
Bargaining Unit